Marketing Assistant

Job Description

Tarlton Corporation has served as a St. Louis-based general contracting and construction management firm since 1946. We have built strong ties to the region, excellent working relationships with a wide-ranging list of established and new clients, a commitment to project diversity, and a carefully laid foundation to promote continued growth.

Tarlton is a Women's Business Enterprise as certified by the City of St. Louis, State of Missouri and Women's Business Enterprise National Council. We are a closely held, client-driven corporation employing an average of 300 people. Our organizational structure is relatively flat so clients and personnel can benefit from continual access to our executives, who take an active role in all Tarlton operations.

Our philosophy is simple : Take care of the client first and treat others as we would like to be treated. No project is too large or too small if it’s work a client wants completed.

MAJOR GOALS AND PURPOSE

Play a key role in supporting the Marketing team by assisting with the organization and maintenance of marketing materials and the coordination of other marketing-related initiatives as directed. Maintain the integrity of the marketing databases (Cosential, Open Asset) and continue to develop them as resources. Assist with coordinating events, award submissions, PR, and advertising efforts.

ESSENTIAL ACTIVITIES :

1. Maintain and develop the Unanet (formerly Cosential) database, including ensuring the integrity of the data as well as the development of company reports for monitoring operational success.

2. Maintain the Digital Asset database through Open Asset (tagging and uploading photos), and contribute to the database via regular jobsite photography.

3. With direction, edit and maintain boilerplate text and information, project sheets and information systems (client files, resumes, mailing lists, etc.).

4. Assist, when required, on promotional materials, direct mail, annual review, photo shoots, award submittals, coordination of holiday cards, etc.

5. Assist, when required, with press releases and other PR activities.

6. Assist with the preparation of proposals and presentation materials.

7. Assist with bidder’s qualification forms and pre-qualification statements.

8. Contribute to Tarlton website updates, capable in website administration tasks.

9. Assist in planning and executing corporate events, including internal coordination of resources, invitations, mailings, making reservations, receiving RSVPs, name tags, etc.

10. Coordinate event tickets, i.e., log tickets and ensure they are being used.

11. Assist in the implementation of / updating brand guides and font styles.

12. Assist in the creation of the quarterly Waterhout newsletter.

13. Coordinate and execute signage requests

14. Assist in implementing Tarlton’s Social Media strategy

15. Serve as an internal resource for office communications technology.

16. Provide back-up to the Marketing team in any capacity requested.

MISCELLANEOUS

• Provide back-up to the estimating assistant when they are absent.
• Manage phones at reception desk one day per week, 12 pm-1 pm.

PEOPLE MANAGED

None

MANAGED BY

Proposal Coordinator

PRIMARY PEOPLE CONTACTS

Senior Marketing Manager, Proposal Coordinator, Director of Strategy, other marketing team members, Project Directors, Project Managers, Project Engineers, Project Assistants, and vendors. Occasionally architects, engineers and subcontractors.

BEHAVIORAL TRAITS, ATTITUDE AND SKILLS REQUIRED

1. Team player.

2. Ability to balance multiple projects and interact with all levels of people.

3. Ability to function in a project leadership and support role.

4. Takes initiative.

5. Must be able to adapt rapidly to changed conditions and requirements.

6. Minimum supervision required.

7. Must like detailed work and be task oriented.

8. Must be motivated to get the job done.

9. Must be able to handle stress with professionalism.

10. High energy, dependable, flexible, congenial, organized, efficient and accurate.

PREREQUISITES (i.e., Education, Experience)

1. B.A. or B.S. in Marketing, Communications, Journalism or Business Administration.

2. Demonstrate marketing experience and / or previous experience of some kind in the built environment and / or similar professional experience.

3. Strong interest and ability in market research and database management.

4. Fluent in Microsoft Office applications (Word, Excel, PowerPoint), familiar with InDesign and other Adobe products, able to navigate within CRM.

5. Excellent interpersonal, computer and oral / written communication skills.

6. Superior knowledge of grammar and punctuation, and good proofreading skills.

7. Demonstrates professionalism within the company, as well as working with other firms / clients,

8. Characteristics of an individual must include being detail-oriented and highly organized.

Tarlton is committed to providing an inclusive and accessible recruitment process. If you require an accommodation at any stage of the application process, or after hire, please let us know so we can provide appropriate assistance and modifications.

All employment offers are contingent upon the successful completion of required background checks and drug screening.

Tarlton Corporation is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, disability, veteran status, or any other protected status.