Administrative Assistant

Job Description

Job Description

Administrative Assistant LHH Recruitment Solutions is looking for an experienced administrative professional for a growing client in the Cincinnati Ohio area. Ideal candidates will have at least 2 years of administrative experience along with some light accounting experience. This position is temp to hire and will pay between $20 and $25 / hr. Responsibilities

• Process company credit card statements, including gathering receipts, coding, and getting signature sign-offs
• Ensure all common areas, including conference rooms, are orderly and stocked appropriately.
• Coordinates maintenance of office equipment including printers & breakroom equipment
• Handle incoming and outgoing correspondence including mail, faxes, etc.
• Administer ordering, receiving, checking, distribution and storage of office and breakroom supplies, including checking office supplies inventory on a bi-weekly basis.
• Promptly answer calls coming into the office and direct appropriately
• Greet those entering our office and assist in their needs.
• Printing large files & plans to the plotter and / or coordinate to have larger sets of plans printed by third party.
• Scanning / saving of documents according to company protocol and communicating the saved location.
• Meeting preparation items including printing, collating documents, and / or putting them into a presentation format.
• Check requests and coding of vendor invoices.
• Setting up new third-party vendors including obtaining W9 and completing new vendor forms, in conjunction with accounting
• Maintain Corporate Contact database.
• Assist with meetings and / or coordination of internal events including setting up before and cleaning up after
• Handle external professional organization event registration for all employees.
• Schedule internal and external meetings as assigned as well as managing speaking engagements and travel arrangements ensuring CEO and other Executives are fully prepared for all meetings and events.
• Drafting / managing change orders on above contracts
• Assisting in collection of final lien waivers, warranties, and all other projects close out items and coordinate approval / payment of final retainage.
• Assist with schedules of value / bank draw requests on development projects when a lender or partner is involved (to be led by the Project Manager)

Requirements :

If you are interested in learning more, please apply now.

Pay Details : $20.00 to $25.00 per hour

Search managed by : Christopher Riley

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https : / / www- uat.lhh.com / us / en / candidate -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :

Massachusetts Candidates Only : It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.