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Executive Assistant - Must have Start-up experience
Executive Assistant - Must have Start-up experiencePhifer & Company • New York, NY, United States
Executive Assistant - Must have Start-up experience

Executive Assistant - Must have Start-up experience

Phifer & Company • New York, NY, United States
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MUST HAVE EXPERIENCE WORKING DIRECTLY FOR A FOUNDER IN A START-UP ENVIORNMENT - AT LEAST 10 YEARS OF EXPERIENCE.

We’re looking for an Executive Assistant (EA) for our client (from a tech company based in NYC). who thrives in a fast-paced, high-growth environment. This is a career-defining opportunity for someone who wants to be deeply embedded in the company’s strategy and leadership, working side by side with the CEO to drive business efficiency, scalability, and impact. The company is in the tech space, boutique now, but growing rapidly. The CEO needs someone to be

Individual must have start-up experience

The Opportunity

This role is not just about supporting the CEO—it’s about thinking ahead, problem-solving proactively, and making decisions that free up the CEO’s time to focus on scaling the company.

You will be the CEO’s most trusted strategic partner, ensuring that priorities, meetings, and business initiatives are handled with precision, efficiency, and foresight. You will also take ownership of key operational and strategic projects—gaining exposure to leadership functions, cross-functional collaboration, and high-level decision-making.

The Ideal Candidate :

  • Long-term mindset—committed to growing and transitioning into a Chief of Staff role over time.
  • Highly organized and process-driven—able to juggle multiple priorities without missing a beat.
  • Thinks two steps ahead—anticipating needs, identifying challenges before they arise, and taking ownership of solutions.
  • Agile and adaptable—able to pivot quickly in a fast-moving, high-growth environment.
  • Loves technology and efficiency—excited to leverage AI tools, automations, and smart processes to streamline workflows.

Key Responsibilities

🗂 Executive Support & Efficiency Optimization

  • Calendar & Time Management – Own the CEO’s schedule, ensuring time is allocated strategically.
  • Meeting Preparation & Follow-Up – Anticipate CEO needs, prepare detailed agendas, and summarize key takeaways.
  • Inbox & Communication Management – Monitor and respond to emails with discretion.
  • Travel Planning & Logistics – Book complex domestic and international travel, optimize itineraries.
  • Confidential Business Matters – Handle sensitive information with the highest level of discretion and professionalism.

    • 📊 Business & Operational Leadership

  • Cross-Functional Leadership – Collaborate across Sales, Marketing, Operations, and Product teams.
  • Project Ownership – Take the lead on special projects and strategic initiatives.
  • Decision-Making & Problem-Solving – Act as a thought partner, bringing solutions to the table.
  • Data & AI Utilization – Leverage AI tools to track KPIs and improve efficiency.

    • 🧠 AI, Technology & Process Optimization

  • AI & Automation Integration – Identify opportunities to use AI to automate tasks.
  • Technology Proficiency – Become an expert in Google Suite, Salesforce, Asana, Slack.
  • Workflow & Process Improvement – Analyze current operations and develop scalable systems.

    • 👥 Culture & Leadership Support

  • Internal Communication & Team Coordination – Ensure seamless communication between leadership and the broader team.
  • Company Culture & Employee Experience – Assist in planning team events and leadership meetings.
  • HR & People Operations Support – Help with hiring coordination and executive-level HR projects.

    • Who You Are

  • 10 years of experience as an Executive Assistant, or similar role.
  • Experience in proptech, SaaS, or multifamily is a strong plus.
  • Highly detail-oriented and organized, with the ability to multitask.
  • Strong problem solver—able to anticipate needs and proactively address issues.
  • Tech-savvy & AI-curious—excited to work with AI-powered platforms l
  • Able to work in-person in NYC with flexibility for occasional remote work.
  • A strong communicator—capable of drafting high-quality emails, presentations, and reports.
  • Ambitious and growth-oriented, eager to take on more responsibility over time.

    • Compensation & Growth

  • Competitive Salary : + performance-based incentives.
  • Pathway to Chief of Staff—structured career growth with increasing leadership responsibilities.
  • Hybrid NYC-Based Role—flexibility with in-person work required.
  • Comprehensive Benefits—Medical, Dental, Vision, 401K, PTO.
  • Unique Career Opportunity—direct mentorship from the CEO & hands-on experience in business strategy, operations, and leadership.
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