Data Entry Associate

Job Description

This is a remote position.

At Chatterbox Speech and Language Clinic , we are passionate about helping individuals improve their communication skills through high-quality speech and language therapy. We serve children and adults in a supportive, client-centered environment. As we continue to grow, we are seeking a reliable and detail-oriented Data Entry Associate to support our administrative operations.

Position Summary

The Data Entry Associate is responsible for accurately entering and maintaining client information, appointment data, and other administrative records in our digital systems. This role is critical in ensuring the accuracy and integrity of the clinic’s records, supporting day-to-day operations and client care.

Key Responsibilities

Enter, update, and maintain client records in electronic medical records (EMR) and scheduling systems

Input data related to appointments, billing, and treatment sessions

Review data for accuracy, completeness, and compliance with clinic standards

Maintain confidentiality in handling client and clinic information in accordance with HIPAA regulations

Assist with organizing digital and paper files

Generate reports or summaries as needed for clinical or administrative staff

Support front office tasks such as filing, scanning, and responding to data-related inquiries

Collaborate with team members to improve workflow and data accuracy

Qualifications

High school diploma or equivalent (required)

Experience in data entry, office administration, or a healthcare setting preferred

Proficiency with computers, data entry software, and Microsoft Office or Google Workspace

Strong attention to detail and accuracy

Excellent organizational and time-management skills

Ability to work independently and as part of a team

Familiarity with EMR systems and medical terminology is a plus

Commitment to maintaining patient confidentiality and data security