Contract Administrator / Office Manager

Job Description

Job Description

Company Snapshot

Rise Builders is a boutique custom-home builder with projects ranging from luxury remodels to new 11,000-sq-ft estates in the Naples, FL area. Current workload includes three to four simultaneous jobs, with a large two-year build commencing in October.

Why This Role Matters

The owner and superintendent handle field operations, while a part-time bookkeeper covers only basic ledgers. Rapid growth means contracts, invoices, and payroll now need a full-time professional who brings urgency and precision so subcontractors are paid on time and job cost reports stay clean.

Core Responsibilities

Draft, issue, track, and file owner–subcontractor contracts (using templates plus local legal edits).

Enter commitments, change orders, and pay applications in QuickBooks and Procore; reconcile month-end cost reports.

Run semi-monthly or monthly payroll (currently fewer than 10 employees) and process vendor payments.

Generate timely invoices and draw requests; follow up to ensure cash flow to subcontractors.

Maintain meticulous digital and paper filing for audits and client transparency.

Collaborate daily with the owner on schedule-critical tasks and future software upgrades.

You're a Fit If You…

Have 3+ years in construction administration, accounting, or project controls.

Work with a “today, not tomorrow” mindset and sweat the details.

Know your way around QuickBooks; Procore or similar project management software is a plus.

Communicate clearly with subcontractors, owners, and lenders.

Thrive in a small-business setting where you wear several hats and build systems from scratch.

Compensation & Perks

Base salary : $60,000 – $80,000 DOE.

3% Safe-Harbor IRA match with immediate vesting.

Employer-paid health insurance.

Performance bonus linked to company profitability.

Opportunity to grow into higher-level operations or finance leadership as the firm scales.

Location & Schedule

On-site in the Naples, FL office.

Monday–Friday, standard business hours with flexibility around site walks and bid deadlines.