Legal Assistant

Thompson Hine LLP, an Am Law 200 firm, is seeking a Legal Assistant to join our Minneapolis, Minnesota office. To provide secretarial and administrative assistance and manage workflow for three or more timekeepers. Actively participate in workflow collaboration and teaming with peers and management to achieve best practices and client service.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Proficient in computer applications and other office equipment.
• Drafts correspondence, memoranda, and other legal documents to be reviewed by attorney / paralegal.
• Answers telephone calls, takes messages or sends callers to voicemail system if preferred.
• Reads, sorts, and date stamps incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery.
• Establishes and maintains calendar, contact lists, and deadline reminder systems.
• Requests new files through Business Intake and requests and follows up on conflict-of-interest checks with Information Governance department. Maintains attorney and general office files. Reviews and prepares files to be closed when matters are complete.
• Greets clients and visitors; maintains good customer service with external and internal clients; observes confidentiality of attorney-client relationship.
• Makes appointments and travel arrangements for attorney(s) / paralegal(s).
• Enters attorney and paralegal time into the timekeeping system.
• Works with Billing Department and billing attorney to review and revise billing Proformas. Assist in finalizing bills for client mailing.
• Works closely with administrative support staff (word processing, receptionists, Business Intake, Office Services, accounting and billing, etc.).
• Performs other tasks and responsibilities as requested.

ADDITIONAL DUTIES AND RESPONSIBILITIES

QUALIFICATIONS

Education, Training and / or Experience

Knowledge, Skills, and Abilities

Thompson Hine LLP is an Equal Opportunity Employer that offers competitive wages, and a robust benefits package. Benefit offerings include, but are not limited to, medical, dental, and vision insurance as well as Paid Time Off (PTO).

Thompson Hine EEO Policy