Legal Assistant - Tax, Trusts and Estates (Minneapolis, MN) (#4003)

We are seeking a Legal Assistant in the Tax, Trusts and Estates Department in our Minneapolis office. As a valued team member, you will provide legal administrative support in a fast-paced environment to attorneys, paralegals, and business professionals.

Are you a good communicator with a focus on excellent client service? Do you thrive in a dynamic office environment? Do you deftly handle multiple tasks? If so, we would appreciate hearing from you as we build our team. This position is hybrid, with 4 days / week on-site in our Minneapolis office.

In this role, you will :

• Provide legal administrative support to attorneys, serving as a liaison for clients.
• Initiate client / matter openings, including conflicts checks, and engagement letters.
• Proactively review calendars to maintain an overview of attorneys' deadlines; anticipate next steps and implement follow-up procedures to ensure deadlines are met.
• Create, edit, revise, redline, and / or proofread documents.
• Enter attorneys' time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.
• Assist with reviewing daily docket and coordinate with attorneys and paralegals on upcoming dates and deadlines.
• Assist with the billing process, including distributing monthly proformas, reviewing and editing proformas, and sending invoices and related correspondence to clients.
• Maintain client files, both electronic and hard copy; file electronic documents promptly and accurately in Outlook and document management system.
• Process and route incoming mail and electronic communications upon receipt as well as prepare outgoing mail (including packages for shipment) for prompt delivery.
• Process reimbursement requests, check requests, and vendor invoices.
• Coordinate attorney meetings and appointments, including scheduling conference rooms.
• Coordinate travel arrangements, including flights, hotels, and rental cars.
• Maintain attorney CLE records, including seminar registration and reporting.
• Delegate administrative tasks to Department Administrative Assistants.
• Provide a high level of customer service to attorneys and clients.
• May be requested to perform other duties as requested.

What we're looking for :

At least 4 years of related experience, law firm experience preferred.

Advanced knowledge of Microsoft Office.

Proficient with Adobe Acrobat.

Excellent oral and verbal communication skills.

Attention to detail and accuracy.

Strong organizational skills.

Excellent customer / client service focus and skills.

Ability to coordinate multiple tasks and perform well under pressure to ensure deadlines are met.

Ability to use good judgment in resolving conflict and working in challenging situations.

Ability to maintain client and firm confidentiality.

Positive attitude and ability to work both independently and in a team environment.

Excellent analytical and problem-solving skills; ability to use independent judgment.

Thorough understanding of legal terminology and procedures pertinent to the practice area.

Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Our benefits are available to business professionals working 17+ hours / week along with their dependents, including spouses and domestic partners regardless of gender.

Dorsey & Whitney LLP is an EEO / AAP / Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.

The pay range for this position in Minnesota only is $23.62 to $48.04 per hour.

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