Executive Administrative Assistant

Executive Administrative Assistant

The Executive Administrative Assistant will act as a liaison with other senior-level management, departments, and outside organizations. They will interact positively and professionally with clients, vendors, agency representatives, property managers, residents, and other corporate and organizational leadership. They will gather data and prepare reports for weekly, monthly, and bi-monthly submissions to various agencies and executives. They will also coordinate, plan, and set up executive meetings, answer phone calls, prioritize tasks, maintain electronic files, edit and prepare formal agreements, presentations, and other documents, reconcile expense reports and invoice allocations, read, review, and manage a large quantity of emails, gather, sort, stamp, and distribute mail, draft and edit memos and letters, prepare itineraries and handle all travel arrangements, manage and organize logistics for internal and external functions, and work quickly, efficiently, and accurately to complete all tasks. They must have excellent oral and written communication skills, the ability to prioritize, coordinate, and maintain follow-up on a number of projects simultaneously, the ability to work independently, exercise good judgment and be resourceful, strong organization skills, a constant drive to improve own work quality, and to improve the work of the company overall, the ability to deal with disagreements and occasional disappointments in a professional and cordial manner, customer service experience in a hospitality or customer facing industry, and the ability to handle highly confidential information in a strictly professional manner.

This job operates in a clerical office setting. This role routinely utilizes standard office equipment such as computers, phone, photocopiers / printers, and filing cabinets. This position requires sitting, bending, stooping, or standing as necessary. Our offices are equipped with electronic desks for standing or sitting.

McCormack Baron is an Equal Opportunity-Affirmative Action Employer, committed to diversity, inclusion, equity, and belonging.