Talent.com
Administrative Assistant
Administrative AssistantTownship of Upper St Clair • Pittsburgh, PA, US
Administrative Assistant

Administrative Assistant

Township of Upper St Clair • Pittsburgh, PA, US
job_description.job_card.variable_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Job Description

Job Description

Salary : POSITION SUMMARY

Performs a variety of responsible administrative, secretarial, and clerical duties in support of the Department of Administration and the Department of Finance. Primary responsibilities include providing assistance to the Assistant Township Manager and Director of Finance, preparing correspondence, contracts, and Board of Commissioners meeting minutes, and performing other related administrative tasks. This position frequently serves as the first point of contact for inquiries directed to the Township Managers Office, the Department of Finance, and members of the Board of Commissioners, and must consistently project a professional and positive image of the Township.

The position operates under the general supervision of the Assistant Township Manager and requires initiative, sound judgment, and the ability to work independently. Work is performed during regular business hours, with additional hours as necessary to meet departmental needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Prepare, edit, and manage correspondence, reports, legal requests, public notices, contracts, and other confidential materials as directed by the Assistant Township Manager.
  • Draft agenda memos, resolutions, proclamations, bills, and certificates; attend monthly Board of Commissioners meetings to record and prepare official minutes; operate audiovisual and recording equipment as needed.
  • Coordinate legal advertising, bid openings, and contract documentation for Township purchases, vehicles, and projects.
  • Maintain and update the Township Code, including amendments, distribution to code holders, and posting to the Township website.
  • Assist with Township insurance renewals and claims for auto, liability, and property damage, including coordination with the Townships insurance broker.
  • Establish and manage confidential filing systems, contracts, and records; oversee annual records archiving and disposal.
  • Process vendor setup, invoices, and departmental purchasing card reconciliations; coordinate annual sewer meter reading submissions from commercial properties.
  • Maintain annual calendars, update the Employee Handbook and Administrative Directives, and proofread materials for Township publications.
  • Provide proofreading for publication in the TODAY Magazine.
  • Support preparation of annual financial reports, budgets, and capital improvement documents : provide assistance to auditors as required.
  • Provide administrative coverage for office and executive assistants as needed; perform general clerical tasks including phones, scheduling, mailings, and document management.
  • Perform additional duties and special projects as assigned by the Assistant Township Manager or Director of Finance.

QUALIFICATIONS

Necessary Knowledge, Skills, and Abilities

  • Strong proficiency in computers, electronic data processing, and modern office software and equipment.
  • Thorough knowledge of office practices, procedures, and record management.
  • Demonstrated ability to perform complex and detailed tasks with a high degree of accuracy.
  • Excellent written and verbal communication skills.
  • Strong organizational and time management abilities; able to plan, prioritize, and complete tasks efficiently.
  • Skilled in maintaining accurate records, preparing reports, and analyzing information.
  • Proven ability to establish and maintain effective working relationships with employees, elected officials, outside agencies, and the public.
  • Ability to operate standard office tools and equipment.
  • Commitment to maintain confidentiality and handling sensitive information appropriately.
  • Must be able to work on-site during scheduled hours, as this role requires in-person collaboration and access to office resources.

    • Education and Experience

  • Associates degree in business or related field preferred. Graduation from a high school or GED equivalent with one (1) year of training at a technical or business school with emphasis on secretarial and clerical skills, and five (5) years of related secretarial experience.

    • EQUIPMENT USED

  • Telephone; personal computer with Micro-soft software; copier, printer, typewriter; postage machine; scanner; calculator; projector, camera, microphones and electronic recording device in Board of Commissioners meeting room.

    • PHYSICAL DEMANDS

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, equipment, or controls; and reach with hands and arms.
  • The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

    • WORK ENVIRONMENT

  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • The noise level in the work environment is usually quiet to moderately noisy.

    • SELECTION GUIDELINES

  • Formal application, review of education and experience, oral interview, reference checks, and job-related testing (if required).
  • The duties listed above are illustrative and not all inclusive. Additional duties may be assigned as needed.
  • The job description does not constitute an employment agreement and may be amended as organizational needs evolve.

    • Updated / Revised October 2025

    serp_jobs.job_alerts.create_a_job

    Administrative Assistant • Pittsburgh, PA, US

    Job_description.internal_linking.related_jobs
    Administrative Assistant

    Administrative Assistant

    Spark Signs & Graphics • Mars, PA, US
    serp_jobs.job_card.full_time
    This position offers advancement opportunities.This is an hourly wage position.Base wage is $17-20 per hour and is based on experience. Medical coverage will be provided (1 / 2 of monthly premium) as ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Beacon Hill Staffing Group, LLC • Pittsburgh, PA, US
    serp_jobs.job_card.full_time
    Reputable social services organization in search of an Administrative Assistant to join their growing team! Looking for a quick learner with Microsoft Suite proficiency. This organization offers com...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Eventus Education • Pittsburgh, PA, US
    serp_jobs.job_card.full_time
    At Eventus Education, we are committed to providing a nurturing environment where early childhood care seamlessly integrates with quality education. Our dedicated team of professionals is passionate...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Payroll Administrative Assistant

    Payroll Administrative Assistant

    Beacon Hill • Gibsonia, PA, US
    serp_jobs.job_card.full_time
    Reputable company in search of a Payroll Administrative Assistant to join their growing HR team! Searching for an individual with strong organizational skills and excellent interpersonal skills.Thi...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_hours • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Mackin Engineering Co • Pittsburgh, PA, US
    serp_jobs.job_card.full_time
    Mackin Engineers & Consultants is seeking a highly organized and dependable.This full-time, office-based position plays a key role in providing administrative support across departments, mainta...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    TRAILS Ministries • Beaver Falls, PA, US
    serp_jobs.job_card.part_time
    This process begins during an individuals incarceration, for both themselves and their families, and continues through the redeeming processes of restoration and reunification.Reports To : Director ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    24 Hour Crafts • Greensburg, PA, US
    serp_jobs.job_card.full_time
    Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately.Answer and route incoming phone calls in a professional and friendly manner.Perform account...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant - Intermediate

    Administrative Assistant - Intermediate

    UPMC • Pittsburgh, PA, US
    serp_jobs.job_card.full_time
    Administrative Assistant-Intermediate.UPMC Corporate Quality is seeking a proactive and detail-oriented Administrative Assistant-Intermediate to support our dynamic team. In this role, you'll provid...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Collections / Administrative Assistant

    Collections / Administrative Assistant

    Servpro • Connellsville, PA, US
    serp_jobs.job_card.full_time
    Collections / Administrative Assistant.SERVPRO of Morgantown / Fayette County offers : .Collections / Administrative Assistant. Perform fundamental daily administrative tasks to assist the office team.Coord...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant (Full Time)

    Administrative Assistant (Full Time)

    Mt. Lebanon, PA • Pittsburgh, PA, US
    serp_jobs.job_card.full_time
    Deadline to apply : 4 : 00 pm, Monday, October 20.REPORTS TO : ASSISTANT MUNICIPAL MANAGER.CLASSIFICATION : NON-EXEMPT(ELIGIBLE FOR OVERTIME). Performs administrative and office support activities for.Ex...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Medicaid Administrative Assistant

    Medicaid Administrative Assistant

    Sechler Law Firm • Warrendale, PA, US
    serp_jobs.job_card.full_time
    We are seeking a detail-oriented and motivated.Medicaid Administrative Assistant.This role will support our Medicaid department by handling client communications, organizing and reviewing financial...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant, Associate

    Administrative Assistant, Associate

    UPMC • Pittsburgh, PA, US
    serp_jobs.job_card.full_time
    Mary Hillman Jennigs Radiations Oncology Administrative Assistant, Associate.Are you ready to make a difference in the lives of cancer patients? Mary Hillman Jennigs Radiations Oncology is seeking ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant (Full Time)

    Administrative Assistant (Full Time)

    Mt. Lebanon • Pittsburgh, PA, US
    serp_jobs.job_card.full_time
    Performs administrative and office support activities for multiple managers.Functions as the initial point of contact via main municipal phone line and in-person for the municipal administrative of...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    TradeJobsWorkforce • 15342 McGovern, PA, US
    serp_jobs.job_card.full_time
    Your primary responsibilities will include : -Calendar Management -Communications and problem solving with insurance companies and clients(aka : patient), -Account receivables / payables -Handling o...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant II

    Administrative Assistant II

    Artech • Pittsburgh, PA, US
    serp_jobs.job_card.temporary
    Location : Pittsburgh, PA 15219 (Onsite) Salary Range : Competitive and commensurate with experience.We are seeking a diligent and detail-oriented individual to join our team in the banking sector, s...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Culligan • Star Junction, PA, US
    serp_jobs.job_card.full_time
    Join Culligan Water as an Administrative Assistant, where you'll play a crucial role in supporting our team and enhancing our customer service experience. This position offers a dynamic work environ...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_30 • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    CentiMark Corporation • Canonsburg, PA, US
    serp_jobs.job_card.full_time
    Administrative Assistant .National Accounts Team in .This person will be working directly with the Manager of Northern National Accounts along with the Eastern National Accounts Sales Tea...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Howard Hanna Real Estate Services • Greensburg, PA, US
    serp_jobs.job_card.full_time
    Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents.DUTIES & RESPONSIB...serp_jobs.internal_linking.show_more
    serp_jobs.last_updated.last_updated_variable_days • serp_jobs.job_card.promoted