Executive Assistant, Office of CEO

Executive Assistant, Office Of CEO

Shape the Future of Finance Pagaya is building a leading artificial intelligence network to help our partners grow their businesses and better serve their customers. Pagaya is a global technology company making life-changing financial products and services available to more people nationwide, as it reshapes the financial services ecosystem. By using machine learning, a vast data network and a sophisticated AI-driven approach, Pagaya provides comprehensive consumer credit and residential real estate solutions for its partners, their customers, and investors. Its proprietary API and capital solutions integrate into its network of partners to deliver seamless user experiences and greater access to the mainstream economy. Pagaya has offices in New York and Tel Aviv.

Let's create better outcomes together!

About the Role

Pagaya is seeking a highly strategic and detail-oriented executive assistant to support our CEO. This role reports into the Chief of Staff and goes beyond traditional administrative support, serving as a trusted partner to the founder's office. You will drive operational excellence, streamline processes, and optimize the CEO's time and priorities. The ideal candidate thrives in a fast-paced environment, has a proactive mindset, and is comfortable engaging with executives, investors, partners, and internal teams. This position combines calendar management, operational infrastructure development, and high-level stakeholder engagement to ensure the CEO and co-founders can focus on strategic initiatives that drive the company forward.

Responsibilities

• Support the CEO in full calendar management and strategic prioritization of commitments.
• Manage and provide backup support for the personal assistant as needed.
• Develop best practices and a strategic cadence for founder schedules, ensuring alignment with top priorities.
• Plan and execute logistics for conferences, board meetings, and other high-profile events.
• Lead productivity audits to identify opportunities for strategic delegation and time optimization.
• Identify cost-saving opportunities across founder operational expenditures, including travel, morale spend, and vendor contracts.
• Partner with HR, Recruiting, and Finance to optimize spend on candidate and remote employee travel and lodging.
• Act as liaison with HR for employee experience initiatives such as anniversaries and in-office events.
• Establish and maintain best-in-class systems for administrative support, calendaring, travel, and internal communications.
• Develop standardized toolkits, templates, and workflows to improve efficiency across the organization.
• Implement governance structures to enhance clarity, transparency, and execution at scale.
• Maintain and optimize founder CRM systems to track high-value relationships and touchpoints.
• Build a proactive relationship management playbook for timely engagement with investors, partners, and advisors.
• Serve as a trusted extension of the founders, anticipating needs, representing priorities, and enabling high-impact relationships.

Requirements

Our Team

Pagaya was founded in 2016 by seasoned research, finance, and technology entrepreneurs with our head quarters located in NYC and Tel Aviv. We move fast and smart, identifying new opportunities and building end-to-end solutions from AI models and unique data sources. Every Pagaya team member is solving new and exciting challenges every day in a culture based on partnership, collaboration, and community.

Join a team of builders who are working every day to enable better outcomes for our partners and their customers.

Our Values

More than just a job

We believe health, happiness, and productivity go hand-in-hand. That's why we're continually looking to enhance the ways we support you with benefits programs and perks that allow every Pagayan to do the best work of their life.