Global Non-Profit-Executive Assistant-Hybrid

Job Description

Job Description

The Windfall is representing a Nonprofit that is seeking to hire an Executive Assistant on a Trial to Hire Basis. This role is supporting their new Chief Legal Officer and working at their Manhattan office. This nonprofit organization currently advises on and manages more than $400 million in annual giving by individuals, families, corporations and major foundations. This role is working in the office Monday-Thursdays, WFH Fridays from 8 : 00 / 8 : 30am-5 : 00 / 5 : 30pm with the flexibility for overtime.

RESPONSIBILITIES

Executive support :

Calendar and time management : Be responsible for the management of the Executive’s schedule and calendar which includes scheduling meetings and appointments, arranging all meeting details including attendees, conference rooms, video / conference details, IT support, catering / lunch, agendas, and coordinating effectively with team members and external parties to ensure efficient use of time. This will also include ad hoc support for the Executive’s team members. Note : this role may be asked to support multiple executives or provide ad hoc support for a short-term initiative.

Travel arrangements : Make travel arrangements such as booking flights, hotels, and transportation on the Executive’s behalf. This may also involve preparing travel itineraries.

Communications : Address emails and other forms of communication on behalf of the Executive in coordination with others. Liaise between the Executive and other team members to relay messages and information in a timely and effective manner.

Expense management : Handle expense reports and reimbursement requests for the Executive and team (if applicable) in compliance with company policies.

Event support :

Contribute to the planning and execution of company-wide and location community events e.g., birthday acknowledgements, happy hours, offsite team lunches, and firm-wide events.

Responsible for catering, ordering lunch and set up / breaking down / clean up as needed / requested for office events.

Project management and ad hoc support :

Provide support on special projects and initiatives including project coordination and tracking follow ups to ensure deadlines are met and outcomes are delivered.

Manage miscellaneous tasks and requests that may arise during business hours.

REQUIREMENTS

• 3+ years of relevant EA work experience with similar responsibilities
• Love of non-profits
• Bachelor Degree is a plus
• Knowledge of Dropbox, Slack, Salesforce, Expensify, Zoom are a plus
• Ability to work quickly in a fast-paced environment
• Positive, can-do attitude
• Strong work ethic with the desire to learn and grow with the company

PACKAGE

$90,000 Base Salary

Discretionary Bonus

Nicely Covered Benefits

401K Options

Perks

#ZR