Accounts Receivable Finance Associate

Accounts Receivable Finance Associate

Proxymity is a rapidly growing fintech scale-up transforming the way investors and issuers connect. Backed by leading global financial institutions, our technology powers transparency and efficiency in proxy voting, shareholder disclosure, and other critical areas of investor communications. Our mission is to modernize capital markets infrastructure through intelligent, real-time solutions.

We are looking for a detail-driven and highly organized Accounts Receivable Finance Associate to join our NYC-based team. This role will be a key part of our US finance function, responsible for overseeing the full accounts receivable lifecyclefrom invoicing and payment tracking to collections and reporting. You'll collaborate across teams to ensure accurate billing, timely collections, and clear communication with clients, while helping to enhance processes as we scale.

Key responsibilities include :

• Prepare and issue accurate and timely invoices in coordination with Sales and based on usage.
• Contribute to the development of scalable methods for issuing invoices and improving receivables.
• Monitor outstanding receivables and proactively manage the collections process, including follow-ups with clients.
• Reconcile payments, investigate discrepancies, and resolve billing issues efficiently.
• Maintain the AR ledger, ensuring it is accurate, up to date, and reflective of customer balances.
• Collaborate with finance leadership to support cash flow forecasting and receivables reporting.
• Track customer billing terms and ensure adherence to contractual invoicing arrangements.
• Assist in the implementation and maintenance of internal controls and process improvements related to billing and collections.
• Prepare AR aging reports and dashboards to support decision-making and reporting requirements.
• Act as the point of contact for external and internal billing-related inquiries.
• Assist the London-based Finance team with other day-to-day responsibilities, including the monthly close process, preparation of the management accounts and client billing files, ad hoc financial analysis and research.
• Act as the first point of contact for office-related queries both from employees and the building management team.
• Manage office supplies such as stationary, fresh fruit and drinks to ensure the office remains well stocked at all times.
• Support with ad hoc social activities in the US, with guidance from the company's Social Squad.