Office Manager

The Office Manager provides general administrative support to office staff and leadership.

Essential Functions

• Coordinates and maintains President's schedule
• Schedules and organizes complex activities such as meetings, travel, conferences
• Maintains Outlook Calendars
• Receives, distributes and sends mail, faxes and copies as needed
• Meets deadlines.
• Prepares Correspondence and Communications
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Supports President in maintenance of corporate expenses. Activities include : copying check requests and sending to accounts payable travel reimbursement, documenting corporate credit card expenses to corporate finance.
• Performs desktop publishing. Creates and develops visual presentations for the President.
• Opens mail for the President. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information
• Schedules and attends meetings
• Schedules meetings for President
• Attends meetings : takes and publishes meeting minutes and notes
• Communicates with internal / external customers.
• Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs. Handles confidential and non-routine information and explains policies when necessary.
• Answers phones for President and Human Resources department. Takes messages or fields / answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phones.
• Greets guests in professional, friendly and hospitable manner
• Provides highest levels of quality and service
• Promotes and maintains personal safety.
• Exhibits safe work behaviors
• Wears all prescribed PPE.
• Additional duties and responsibilities as assigned, including but not limited to continuously growing in alignment with the Company's core values, competencies, and skills.

Education Qualifications

Experience Qualifications

Licenses and Certifications

Working Conditions / Physical Demands