Executive Assistant, Buying

Executive Assistant, Buying at Saks Fifth Avenue summary :

As an Executive Assistant at Saks Global, you will support senior executives within Brand Partnerships & Buying across multiple women's product categories. Your responsibilities include managing complex schedules, coordinating domestic and international travel, preparing briefing materials, organizing executive events, and handling confidential communications. This role requires exceptional organizational skills, discretion, and executive-level administrative experience in a fast-paced luxury retail environment.

Salary Range $77,000 - $100,000

Job Description : WHO WE ARE :

Saks Global is the largest multi-brand luxury retailer in the world, comprising Saks Fifth Avenue, Neiman Marcus, Bergdorf Goodman, Saks OFF 5TH, Last Call and Horchow. Its retail portfolio includes 70 full-line luxury locations, additional off-price locations and five distinct e-commerce experiences. With talented colleagues focused on delivering on our strategic vision, The Art of You, Saks Global is redefining luxury shopping by offering each customer a personalized experience that is unmistakably their own. By leveraging the most comprehensive luxury customer data platform in North America, cutting-edge technology, and strong partnerships with the world's most esteemed brands, Saks Global is shaping the future of luxury retail.

Saks Global Properties & Investments includes Saks Fifth Avenue and Neiman Marcus flagship properties and represents nearly 13 million square feet of prime U.S. real estate holdings and investments in luxury markets.

YOU WILL BE :

As the Executive Assistant, you will provide support to four executives at the SVP and VP-levels within Brand Partnerships & Buying, spanning across the Women's Designer, Women's Lifestyle, Women's Accessories, and Women's Shoes categories. You will serve as a trusted partner, ensuring seamless coordination of day-to-day operations for two influential leaders in our organization. In this dynamic and highly visible role, you will provide exceptional administrative and strategic support, upholding the highest standards of excellence, discretion, and professionalism. This is a unique opportunity for a polished, detail-oriented individual to grow within a leading luxury multibrand retailer, where innovation, creativity, and elevated service are at the core of everything we do.

WHAT YOU'LL DO :

• Provide seamless calendar and schedule management, including complex scheduling, coordination of internal and external meetings, and real-time adjustments.
• Curate and prepare daily briefing materials, agendas, and relevant documentation in advance of all meetings.
• Manage and coordinate domestic and international travel arrangements, including booking flights, accommodations, transportation, and itineraries.
• Organize and manage logistics for meetings and executive events, including venue booking, catering, and technology set-up; ensure follow-up and tracking of action items.
• Compose written materials as requested.
• Process and track expense reports in a timely and accurate manner.
• Liaise and interface with internal and external leaders and executives within the luxury retail industry.
• Maintain up-to-date distribution lists and communication channels for key business units.
• Oversee planning and execution of internal events such as Town Halls and leadership off-sites.
• Maintain comprehensive records on budget expenditures for the cost center.
• Support on ad-hoc projects and initiatives.

WHAT YOU WILL BRING :

This position is in person located in New York, NY with 4 days in office by default (Monday through Thursday), Fridays remote, and with flexibility to manage personal needs as they arise

YOUR LIFE AND CAREER AT SAKS GLOBAL :

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Saks.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Keywords :

executive assistant, luxury retail, calendar management, travel coordination, event planning, administrative support, confidentiality, luxury fashion, scheduling, executive communication