Senior Administrative Assistant

Senior Administrative Assistant

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM is actively seeking a bright and highly motivated Senior Administrative Assistant to support our NY Metro leadership team.

Applicants should have the ability to work in-office 5 days per week (605 3rd Avenue).

Key responsibilities :

• Oversee calendar management for senior leadership, coordinating meetings, appointments, travel logistics, and catering arrangements to ensure seamless scheduling.
• Draft, revise, and format a variety of documents including correspondence, reports, presentations, and internal communications.
• Process and submit expense reports; reconcile corporate credit card transactions with accuracy and timeliness.
• Maintain organized and up-to-date records, including meeting minutes and confidential files.
• Support strategic initiatives and special projects.
• Lead onboarding activities to ensure a smooth Day 1 experience for new team members.
• Serve as the primary point of contact for office events.
• Cultivate strong relationships with executives, clients, vendors, and other key stakeholders to foster collaboration.
• Manage daily office operations, expense tracking, and general administrative support.
• Uphold confidentiality standards when handling sensitive information and communications.
• Take on additional tasks and projects as needed to support the leadership teams as needed.

Qualifications

Minimum requirements :

HS + 6 years of related experience or demonstrated equivalency of experience and / or education.

Prior experience in executive or administrative support roles, particularly supporting senior leadership within a professional environment.

Exceptional organizational and time-management abilities, with a proven capacity to prioritize tasks effectively in fast-paced settings.

Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other business software tools.

Outstanding written and verbal communication skills.

Demonstrated discretion and sound judgment in handling confidential and sensitive information.

Preferred requirements :

10 years experience

Consulting Services

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and communitywhere you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.