Human Resources Payroll Assistant

🗓️ Contract

📍 Based in Miami FL

What is HBS?

You’ve probably watched a ⚽ football game at some point in your life.

Well, if it was a World Cup match, it’s highly likely that it was filmed and produced by the HBS team 🎥

HBS in a few words :

Host Broadcast Services, fully owned by Infront Sports & Media, is a specialist host broadcast organization, originally established with the core mandate of producing the television and radio signals for the 2002 and 2006 FIFA World Cups™.

Based in Switzerland, with its planning headquarters in Paris, Miami, Zug, and London. The company has evolved since its formation in 1999 and built upon its unique capabilities by attracting expert personnel from the very top levels of the television industry to complement the experienced staff who have honed their skills over previous FIFA World Cups™.

Why we open this position?

HBS is looking for people who enjoy working in a fast-paced international environment, are highly customer service oriented, can learn quickly, have a strong sense of responsibility, and who work well as part of a team. In addition, a hands-on approach, flexibility, and the ability to work under pressure are required. We require fluency in English; Spanish is a plus.

🤝 Your responsibilities

Recruitment Support :

• Maintaining candidate records and keeping them up to date.
• Support the recruiter with any demands.
• Collaborate with hiring managers to ensure a smooth onboarding process.

Payroll and Benefits Administration :

Full understanding of the payroll life cycle as well as ADP TotalSource system.

Understanding of the benefits provided by the process (Insurances / 401k / FMLA)

Responsible for inputting all new hires and terminations into the payroll system

Payroll processing, such as absences, bonuses, leaves, allowances, and event time procedures.

Responsible for providing all payroll data to the third-party finance provider

Liaise with our payroll provider and finance (e.g., ADP) to ensure accurate and timely payroll execution.

Support employees with payroll and benefits related inquiries.

Relocation Assistance :

Support relocation process from the welcoming, logistics, including housing, transportation, and documentation.

Booking accommodation if needed with our partners (e.g., Blueground)

Onboarding and Offboarding :

Assist in onboarding new employees, ensuring a seamless transition into the organization.

Handle paperwork, orientation sessions, and necessary training.

Process exit paperwork for departing employees.

Employee Records Management :

Maintain both hard and soft copies of employee records.

Update personnel files with relevant information.

Responsible for maintaining and updating all company / employee records.

Office Support :

Provide clerical and administrative assistance to the staff.

Support all HR-related projects, meetings, and surveys.

Support all the needs to be established and the set-up of the office if requested.

Policy and Document Creation :

Collaborate in creating and updating HR policies, processes, and documents.

Ensure compliance with legal and organizational requirements.

Specific Task :

Event time

Manage all communication (send, receive, and respond) with consultants (DH) regarding their events.

Act as the point of contact for HR-related questions from employees and consultants.

Keep all event time consultants and employee’s data up to date (compensation days, Per diem, Invoices, Payments)

Document any HR-related issues (e.g., disputes, compliance gaps) for continuous improvement.

Flexible schedule availability during event time.

Is it really for me?

MUST HAVE prior experience in HR , preferably within our industry.

Bachelor’s degree in human resources or related field.

Experience with other global companies is highly valued.

Proficiency in HR software and Microsoft 365 tools (e.g., ADP / TotalSource, Excel).

Strong organizational skills and passionate to detail.

Excellent communication and interpersonal abilities.

Ability to work proactively and remain effective under pressure in fast-paced, dynamic environments.

💬 During this process you will meet :

Krystle Alfonseca, HR Recruiter