Administrative Assistant

Job Description

Job Description

Administrative Assistant - Arden

Reports to : Director of Distribution

Position Type : Full-Time

Shift Hours : 8am-5pm (MON-FRI)

Must have flexibility based on business needs

Note :

At time of submission, must attach resume

Include 2-3 days / time when Candidate is available to interview onsite

Core Competency Requirements :

Integrity & Ethics

Functional Excellence

Professional Maturity

Communications

Job Summary :

Carries out responsibilities in the HR functional areas that are important to the day-to-day execution of assigned human administrative duties in order to support the business strategy.

Roles and Responsibilities :

Work with internal team members resolve supplier invoice issues.

Requests competitive bids from select vendors and assist in tracking competitive bid documentation for the sourcing department

Responsible for the filling, sorting, disposing, and transferring all records, quotes, terms, etc., to comply with record retention procedures within the facility

Tracking the facility expense budget and to ensure accurate and timely reporting and cost control.

Supports logistics for programs, projects, meetings, and events, including room reservations, agenda preparation and calendar maintenance.

Supports efficient meetings by organizing spaces and materials, documenting discussions, and distributing meeting notes.

Distributes building wide announcements and communications.

Produce daily performance reporting for the supply chain network as well as local operations

Support on site functions as needed.

Performs other duties as assigned by the immediate supervisor

Required Qualifications :

Associate Degree

Minimum of 2 years of experience in similar roles

Good knowledge of Excel, PowerPoint, and Word

Good written and verbal communication skills

Detail oriented approach