Executive Secretary

Job Title : Executive Secretary / Administrative Assistant

Location : Tallahassee, FL

Employment Type : Contract

Duration : 8 months

Work Environment : Professional office setting

Dress Code : Business casual

Schedule : Monday – Friday, standard business hours

Work Arrangement : Onsite

Position Summary :

Seeking a detail-oriented and organized Executive Secretary / Administrative Assistant to provide professional administrative and clerical support to executive management. This position plays a key role in maintaining efficient office operations and supporting day-to-day executive activities in a fast-paced, professional environment.

Key Responsibilities :

• Provide administrative support to executive and management staff, including scheduling meetings, preparing correspondence, and managing calendars.
• Handle phone calls, emails, and inquiries with professionalism and confidentiality.
• Prepare and maintain reports, records, and presentations using Microsoft Word, Excel, and PowerPoint.
• Organize and file documents, maintain accurate databases, and assist with document retrieval.
• Support customer service activities by assisting internal staff, clients, and the public.
• Coordinate internal communications and assist in organizing departmental functions or meetings.
• Perform general office duties such as photocopying, scanning, and ordering supplies.
• Uphold department policies and ensure adherence to administrative procedures.

Required Qualifications :