Operations Coordinator

Job Description

Job Description

JOB SUMMARY

Under the supervision of the Business Manager of Onsite Services, the Operations Coordinator – Vendor & Project Support will be responsible for managing relationships with vendors, contractors, and subcontractors, ensuring smooth onboarding processes, and serving as the primary point of contact for troubleshooting. You will also support project coordination efforts, including the administration and coordination of new projects, expense management, and participation in meetings. Additionally, you will provide comprehensive support to subcontractors, maintain organized records, handling invoicing tasks, and ensuring timely follow-up on outstanding invoices. The ideal candidate will have excellent organizational and communication skills, with the ability to manage multiple tasks and priorities effectively.

PRINCIPAL DUTIES & RESPONSIBILITIES

1.

Vendor, Contractor (1099) and Subcontractor Management - 25%

• Lead onboarding processes for vendors, contractors, and subcontractors within internal tracking systems
• Establish the initial contact to confirm billing details and maintain ongoing vendor relationships
• Act as the primary point of contact for vendor-related troubleshooting and support
• Oversee setup and lifecycle management of 1099 contractors

2.

Project Coordination - 25%

3.

Subcontractor Support - 50%

QUALIFICATIONS

Education / Experience

Licenses / Credentials / Certifications

Skills / Specialized Knowledge / Abilities

WORKING CONDITIONS

Tools and Equipment Used

Travel

Physical & Mental Demands

Environment

This job description does not constitute a written or implied contract of employment. This job description is not intended and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job. Furthermore, the employer reserves the right to revise or change job duties and responsibilities as the need arises.