Administrative Assistant / Paralegal

CARESTLHEALTH is a Federally Qualified Health Center serving St. Louis communities and school-based operations.

Position Summary : The

Administrative Assistant / Paralegal

is responsible for providing administrative support to the assigned team to assist with and facilitate progress toward CareSTL Health's goals. The incumbent will perform daily clerical work and support assigned staff with department projects, data management, and other general office duties. In addition, this position provides logistical assistance for various meetings and events.

Essential Functions :

• Provide administrative support to assigned team members, which includes scheduling, meeting coordination, material preparation, data entry, making travel arrangements, processing expense reporting, and other general administrative tasks.
• Schedule and manage calendars for a wide variety of activities (e.g. appointments, meetings, travel reservations / accommodations, facility usage, etc.) for assigned team members, including identifying scheduling conflicts and providing regular scheduling updates to the team during weekly meetings.
• Coordinate meeting and event registration and logistics, which includes securing space, arranging for food and refreshments, preparing materials, and confirming participant reservations and attendance.
• Prepare, edit, and proof a variety of documents (e.g. correspondence, agendas, minutes, event programs, instructional documents, reports, memos, emails, invoices, etc.) to communicate information and / or create and maintain filing systems, both electronic shared folders and physical files.
• Maintain up-to-date records, including files, contact lists, and database entries.

Education :

Requirements :

2-4 years of related experience.

Additional Information :

About the company

Comprehensive health centers providing St. Louis City with high-quality health care services, including pediatrics, women's health, and dentistry.

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