Payroll Specialist

Job Description

Job Description

We are looking for a dedicated and meticulous Payroll Specialist to join our team on a long-term contract basis in Portland, Oregon. In this role, you will oversee critical payroll functions for a workforce operating across multiple states, ensuring compliance, accuracy, and efficiency. This position offers an opportunity to contribute your expertise in payroll while working in a supportive and collaborative environment.

Responsibilities :

• Accurately input payroll data for employees, ensuring all information is precise and up-to-date.
• Process electronic direct deposits and prepare printed checks for applicable employees.
• Administer payroll for union and non-union employees, adhering to specific agreements and regulations.
• Manage payroll for salaried, hourly, and commissioned employees, including quarterly commission processing.
• Ensure compliance with multi-state payroll laws and regulations across three states.
• Handle payroll tax filings and maintain compliance with local, state, and federal requirements.
• Maintain strict confidentiality and security of employee payroll data.
• Utilize downtime to proactively assist with additional tasks or projects as needed.
• Collaborate with stakeholders to ensure smooth and efficient payroll operations.
• Stay current on payroll-related policies, laws, and best practices to improve processes.
• Proficiency in Viewpoint Vista payroll software and a basic understanding of Microsoft Excel.
• Previous experience managing payroll, including multi-state and union payroll.
• Strong attention to detail and organizational skills to ensure accuracy in all payroll processes.
• Ability to follow established procedures while maintaining confidentiality and integrity.
• Knowledge of payroll tax regulations and filing requirements.
• Problem-solving skills and initiative to identify and address additional tasks during slower periods.
• Experience processing payroll for medium-sized employee groups (80-100 employees).
• Familiarity with bi-weekly payroll cycles and reconciliation processes.