Project Coordinator - Hybrid Indianapolis, IN Residents Only

Job Description

Job Description

You want to work where you know you are a perfect fit. At aFit, a woman owned (WBE) company based in Indianapolis, we are devoted to being collaborative, honorable, and accountable. Our company provides project-based staffing for government and commercial organizations. To our prospective clients, aFit offers a talented workforce in a team-based environment to produce concrete and reliable outcomes. At aFit, we focus on building strong relationships and keeping the day-to-day flexible in an in-person or remote-enabled environment.

aFit Staffing, Inc. is an equal opportunity employer.

Please note, this full-time position is in Indianapolis, IN and we do not offer relocation assistance at this time.

Opportunity Details :

Location :

Indianapolis, IN

Client : The State of Indiana

Working Schedule :

Hybrid Required to be onsite, as needed.

Job Description :

This role is ideal for someone who thrives on communication, enjoys connecting people and information, and takes pride in helping projects move forward smoothly.

As an IT Project Coordinator, you’ll serve as a key point of contact between a state agency, agency partners, vendors, and internal teams—ensuring clear communication, timely follow-up, and consistent progress across multiple technology initiatives. You’ll play a central role in keeping everyone aligned, informed, and confident in next steps.

Key Responsibilities

• Serve as a liaison between agency partners, ensuring consistent communication and a positive customer experience throughout the project lifecycle.
• Coordinate project activities across teams—scheduling meetings, tracking tasks, following up on action items, and helping teams stay organized and on schedule.
• Monitor progress and timelines, ensuring milestones are met and any potential roadblocks are identified early and communicated effectively.
• Support documentation and reporting, helping maintain accurate project records, updates, and dashboards
• Promote consistency and collaboration by using standardized project management tools and templates within the PMO framework
• Contribute to process improvement, sharing feedback and ideas that enhance efficiency, communication, and overall project delivery
• Partner with agencies to manage activities associated with projects with a varying level of complexity.
• Will primarily work with an external project manager (vendor or agency-side) to discuss project timelines and schedules, ensuring that milestones are met and deliverables are completed on time.
• Facilitate communication among project stakeholders, including team members, vendors, and agency representatives.

Skills : Required / Desired :

Amount of Experience in Years :

Bachelor’s degree in Information Technology, Business Administration, Project Management, or a related field

Required

Proven experience as a Project Coordinator or customer-service oriented role within IT, or similar role in IT project management.

Required

Proficiency in project management tools (e.g., Microsoft Project, ServiceNow, SharePoint, or similar software).

Required

Proven ability to manage multiple projects simultaneously with competing priorities.

Required

Microsoft Office experience (Outlook, Teams, Excel etc.)

Required

Strong organizational skills and attention to detail, with an ability to keep multiple efforts moving simultaneously.

Required

Strong organizational skills and attention to detail, with an ability to keep multiple efforts moving simultaneously.

Required

Comfortable asking questions, following up, and engaging with cross-functional teams to maintain project momentum

Required

A positive, proactive approach to teamwork and customer service

Required

Experience in public sector or state government IT projects.

Desired

Experience working in a PMO environment with exposure to standardization practices.

Desired

Familiarity with ServiceNow Strategic Portfolio Management (SPM) or similar tools.

Desired

Knowledge of IT infrastructure and software lifecycle management.

Desired

Advanced problem-solving and decision-making skills.

Desired

Understanding of change management principles and communication strategies.

Desired