Administrative Specialist

Administrative Specialist

The Administrative Specialist in the Department of Modern and Classical Languages plays a critical role in managing the day-to-day operations of the front office. The Administrative Specialist is the face of the department, greeting faculty, staff, and students, and assisting them as needed. The Administrative Specialist supervises a staff of student wage workers, teaching them valuable office duties and skills, and mentoring their development. The role assists the department chair and the office manager in several ways planning events and keeping a departmental calendar of meetings; ordering textbooks, exam copies, and research materials for faculty; and ordering office supplies. The role acts as a liaison between students and faculty, as well as with many other offices and units across campus, including the Registrar, HR, the campus bookstore, and the catering and events management offices. The Administrative Specialist also oversees all placement exam and language waiver testing for students. The role supervises the administration of the exams, records and documents the results, and passes the scores along to the registrar so they are accurately reflected in the student's degree tracking. The role also assists the department's publications committee in preparing recruitment and marketing materials, and updating social media accounts. The Administrative Specialist cross-trains to learn other office duties, as a means of professional development and to support staff and faculty, as needed.

Supervision of student assistants

• Oversees the hiring of student employees, ensuring they are properly trained and performing their assigned tasks effectively. This includes :

Managing the hiring onboarding;

Event planning

The logistics of finding meeting spaces and venues;

General office duties and communication

Acting as a liaison with many central offices (Events management, Catering, Bookstore, Registrar, Print Shop, Facilities, etc.);

Language placement exams and waivers

Keeping records of student information related to the test or waiver (date taken, score, graduation timeline, etc.);

Marketing, Publications, and Archives

Ordering books and supplies, managing small purchases

Required Qualifications

Preferred Qualifications

For full consideration, applicants must apply for Administrative Specialist at https : / / jobs.gmu.edu / . Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review.

Posting Open Date : June 5, 2025

For Full Consideration, Apply by : June 19, 2025

Open Until Filled : Yes

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer