Executive Assistant / Office Manager

Job Description

Job Description

Salary :

TriMark Digital is actively seeking an Executive Assistant / Office Manager to join our growing team. The ideal fit for this position is someone who is creative, a self-starter, detail-oriented and a problem-solver. As our Executive Assistant / Office Manager, you will help manage and maintain our office facilities while also working closely with company leadership and the Director of Administration on various administrative, operational and other general duties. This is a part-time position, working fully in our downtown office for up to 30 hours a week (Monday - Thursday).

Office Management

• Role includes standard daily office management functions, including opening / closing protocols, visitor greeting and management, etc.
• Ensure a warm and welcoming greeting to clients, applicants, staff and vendors that is consistent with the TriMark brand and values. Greet visitors at the front door and alert appropriate staffers.
• Ensure common areas of the office are tidy and maintained (conference rooms, kitchen, lobby, training spaces, outdoor patio) and that proper equipment is in appropriate areas, counters / tables are clean, etc.
• Ensure technology is functioning properly (TVs, Chromecasts, Wifi), identifying areas for improvement where they exist
• Troubleshoot issues with appliances, office equipment, tech equipment, escalating appropriate building contact or vendor
• Manage office calendars as well as Conference Rooms reservations, alerting staff to client visits and key company dates (all company meetings, WFA days, holidays, etc)
• Assist with executing special company events, including surveying staff, planning, and executing special event details
• Order and maintain stock of office supplies
• Order office snacks and food for client meetings
• Ensure staff is properly trained on daily office opening / closing process (and other processes as needed) and that both are executed each day.
• Monitor and manage the parking lot to ensure parking policies are followed
• Also responsible for basic cleaning and organization of common areas as needed (wiping down kitchen, putting away dishes from dishwasher, etc)

Executive Assistant to Leadership

Requirements