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Executive Assistant

Executive Assistant

Weddle and SonsManhattan, KS, US
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Job Description

Job Description

Description : Job Summary :

The Executive Assistant will provide high-level administrative support to the Company President.

Duties / Responsibilities :

  • Provide high-level administrative support and assistance to the Company President / CEO and occasionally other assigned leadership staff.
  • Perform clerical and administrative tasks including drafting letters, memos, reports, and other documents.
  • Arrange and manage travel and accommodations for CEO.
  • Coordinate schedule for CEO, prioritizing commitments made, and ensuring follow-through.
  • Schedule and attend meetings on behalf of executives, taking notes, identifying takeaways, and recording minutes if necessary.
  • Receive incoming communication or memos on behalf of CEO, review contents, determine importance, and summarize and / or disseminate information accordingly.
  • Assist with managing incoming requests for meetings, via multiple channels, and respond or schedule accordingly.
  • Manage organizational documents, deadlines and tasks for parent company and related legal entities.
  • Assist with marketing initiatives that directly impact CEO role – speaking engagements, social media engagement, etc.
  • Assist CEO with strategic personal brand management, as well as building and maintaining related profiles such as LinkedIn.
  • Perform additional related duties as assigned.

Requirements :

Required Skills / Abilities :

  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to handle multiple lines of effort simultaneously.
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Able to type minimum of 50 words per minute.
  • Extremely proficient with Microsoft Office Suite.
  • Strong proficiency with technology, and ability to learn new technological software and systems.

    • Education and Experience :

  • High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
  • At least four years of administrative experience required.

    • Physical Requirements :

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.
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    Executive Assistant • Manhattan, KS, US

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