Executive Assistant

Position Title :                   Executive Assistant to CEO

Reports To :                       CEO

Department :                     Executive

Status :                               Exempt

Date :                                  October 2025

Broad Functions : The Executive Assistant provides strategic administrative support to the CEO and Executive Committee, serving as a trusted partner in managing day-to-day and facilitating effective communication across all levels of the organization. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a fast-paced environment.

Main Duties and Responsibilities :

1.    Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.

2.    Handle sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company.

3.    Maintain daily calendar of meetings and events.

4.    Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.

5.    Arranges travel and accommodations for executives. Prepare expense reports.

6.    Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

7.    Excellent communication and time management skills; proven ability to meet deadlines.

8.    Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

9.    Assist with meeting / event organization and execution.

10. Additional duties as assigned by supervisor.

Skills and Qualifications :

1.      High school diploma required; College degree preferred.

2.      Seven – ten years of related experience required in working in an executive assistant role supporting C-Level executives.

3.      Advanced Excel, PowerPoint, Word, and Outlook required.

4.      Ability to communicate effectively and professionally.

5.      Flexible hours as dictated by the needs of business for projects and meetings.

6.      Bilingual a plus.

7.      Strategic Business Acumen – Demonstrates strong business judgment with the ability to assess priorities and make sound decisions in complex situations

8.      Excellence-Driven – Consistently delivers high-quality work and maintains exceptional standards across all responsibilities

9.      Professional Communication – Communicates effectively and confidently with stakeholders at all organizational levels

10.  Discretion and Confidentiality – Handles sensitive and confidential information with appropriate judgment and professionalism.

11.  Collaborative Mindset – Works effectively within teams and contributes to a positive, cooperative work environment

12.  Executive-Level Service Orientation – Proactively supports C-suite executives by building and maintaining strong stakeholder relationships

13.  Exceptional Organizational Skills – Manages multiple priorities and complex schedules with attention to detail

14.  Innovative Problem-Solving – Thinks creatively and acts with urgency to address challenges and identify solutions

Physical Demands :

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to sit for extended periods of time. This position is performed within an office environment whose duties are primarily performed behind a desk. Employees in this position frequently operate a computer, read and write, file and interact with others in person, over the phone, and via other devices. They move about within the office to access file cabinets, documents, office machinery, and other equipment. They may also have to do some light lifting of supplies and materials from time to time. Occasionally move objects weighing up to 20 lbs., and sometimes, but rarely, up to 50 lbs.

EEOC Statement :

We are an equal opportunity employer committed to building a diverse team and fostering an inclusive environment where employees feel empowered to bring their authentic selves to work. We welcome applications from all qualified candidates regardless of race, color, religion, gender identity, sexual orientation, national origin, age, disability status, or veteran status.

Benefits :

We offer full-time eligible employees affordable medical insurance, dental and vision benefits, along with a variety of voluntary insurance options. Our benefits package includes company-sponsored life insurance, a free employee assistance program, competitive paid time off, company holidays, and a 401k retirement plan with company match. Plus, enjoy access to discount programs for travel and entertainment and a location meal program. In addition, this position is bonus eligible.