Executive Assistant to the CEO

Job Description

Job Description

Our Mission : Hospital-Quality Care, Everywhere.

The healthcare industry still relies on faxes and phone tag to coordinate critical care for patients at home. We think patients and the clinicians who serve them deserve better than a system stuck in 1995.

Verse Medical is building the modern software infrastructure to make it happen. We're a well-funded Series C company (backed by General Catalyst, SignalFire, and Sapphire Ventures) on a mission to heal a fragmented system. Our platform connects the dots between providers, payors, and patients, ensuring people get the high-quality care they need, reliably and right where they live. We’re growing fast and looking for people who are driven by this mission to join us!

Our Values : The Principles That Guide Us

Our values are the operating system for how we work together and with our partners. They aren't just words on a wall; they are the principles we bring to every decision, every day.

We are transparent, upfront and direct. We operate with honesty and clarity. We share information openly, the good and the bad, and believe that direct, respectful feedback is the foundation of trust and progress.

We value speed of iteration. We are building something new, which means we learn by doing. We prioritize rapid iteration and getting solutions into the hands of users, believing that progress is more valuable than perfection.

We give 110% effort, 30% of the time. We are passionate about our mission, and there are moments that require us to go the extra mile. We believe in focused intensity when it counts, balanced by a sustainable pace that keeps our team energized for the long run.

We empathize with customers to a fault. When our users face a problem, we own it. Instead of asking them to change, we ask ourselves, "How can we make this better?" We believe true innovation comes from deep empathy and a relentless focus on solving the real-world challenges of healthcare.

Your Impact : How You'll Help Us Heal a Broken System

This is not a traditional administrative role. This person will act as the operational backbone for our CEO, ensuring their time is maximized and their initiatives are executed flawlessly.

What You'll Achieve : A Glimpse into Your Contributions

Within your first year, you will have the opportunity to :

End-to-End Meeting & Decision Management : Own the entire meeting lifecycle by proactively designing CEO’s calendar to protect focus time, preparing strategic one-page briefings for select external meetings, and driving accountability by capturing and tracking all action items through to completion.

Communications & Inbox Triage : Act as CEO's communications hub, expertly triaging their inbox, drafting clear and professional scheduling correspondence, and escalating urgent matters to ensure nothing is missed.

High-Stakes Stakeholder Logistics : Meticulously manage all coordination for critical stakeholders including investors, board members, and executive candidates by maintaining clean distribution lists, tracking deadlines, and ensuring all interactions are seamless and professional.

Complex Travel & Itinerary Planning : Plan and execute complex travel and multi-day schedules, building logical itineraries that maximize efficiency on the road while managing all confirmations and contingency plans.

Versatile Operational Support : Serve as a flexible team player by handling essential personal administration to keep the executive focused and contributing to broader organizational initiatives in areas like People Ops or office management as needs arise.

What You'll Bring : The Skills and Experience You’ll Leverage

We believe that diverse experiences and backgrounds lead to better solutions. While we have an idea of what will help someone succeed in this role, we are open to being convinced by your unique story and skills. If you believe you can achieve the outcomes above, we encourage you to apply.

Core Skills & Experience :

Proven C-Level Experience : At least 3 years of experience as an Executive Assistant supporting a C-level leader in a demanding, fast-paced environment such as a startup, VC / PE firm, or consulting.

Impeccable Judgment and Professionalism : You operate with complete discretion, confidently representing the executive in external communications and knowing when to escalate issues. This is paired with a proactive, "no job is too small" attitude.

Flawless Execution and Communication : A track record of producing zero-defect work with exceptional attention to detail, complemented by strong writing skills to draft crisp, professional emails and summaries that require little to no editing.

Systems-Oriented Operator : You don't just complete tasks; you build and improve repeatable systems (checklists, templates, SOPs) to drive efficiency. You are fluent in modern tools (Google Workspace, Slack, Asana / Notion) and consistently meet tight deadlines and response time SLAs.

On-Site Presence : Ability to work in-person from our New York City office 5 days a week.

The Rewards & Reality : Compensation, Benefits & Logistics

We believe in taking care of our team, both professionally and personally. Here’s what we offer :

Meaningful Compensation : $90,000-$110,000

Comprehensive Health & Wellness : We cover 100% of your health insurance premium and provide access to high-quality dental and vision insurance plans for you and your dependents.

Plan for the Future : We offer a 401(k) plan to help you save for your future. At this time, the company does not offer a 401(k) match.

Career Growth : You'll have opportunities for rapid career advancement in a company that's at a major inflection point. We want you to grow with us.

Work Environment & Location :

This role is based in our New York City office in Chelsea. We have a hybrid model, with a requirement of 4 days per week in the office to foster collaboration and innovation.

Our Pledge for an Equitable Future

At Verse Medical, our mission is to deliver equitable, hospital-quality care to everyone, regardless of their background or where they live. We can only achieve this if our own team reflects the diversity of the patients we serve. We are committed to building a workplace where everyone feels a sense of belonging, where their contributions are valued, and where they can do their best work. We embrace diversity of all kinds : race, gender, age, religion, identity, experience. We are actively working to build a more inclusive and equitable world, starting from within our own walls. We are an equal opportunity employer.

We are also committed to providing a positive and accessible interview experience. If you require any accommodations to participate in our process, please contact us at recruiting@versemedical.com.

Compensation Range : $90K - $110K