Administrative Assistant 2 | Multiple

Administrative Assistant 2

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, leads an award-winning Active Transportation Plan, holds the record for the world's widest tunneling project, and operates the largest ferry system in the nation!

WSDOT is currently seeking two organized and proactive Administrative Assistant 2s to provide essential support to the Olympic Region Headquarters. This position serves as the first point of contact for the public and a vital resource for regional staff, performing a wide range of complex administrative duties. The ideal candidate will demonstrate strong communication, professionalism, and attention to detail while fostering a respectful and inclusive work environment. In this role, you will directly contribute to WSDOT's mission and strategic goals by supporting workforce development, promoting belonging and psychological safety, and ensuring quality, safety, and stewardship in daily operations.

Among the varied range of responsibilities held within this role, the Administrative Assistant 2 will :

• Serve as the primary receptionist by greeting and directing visitors, answering calls, and providing information or referrals to appropriate staff.
• Act as a liaison between the public and the department by evaluating and resolving complaints, researching issues, and communicating outcomes.
• Establish and maintain office procedures, standards, and filing systems (both electronic and manual) to ensure efficient operations.
• Process and track fiscal transactions, including requisitions, invoices, payments, and tax assessments, while maintaining accurate fiscal records.
• Perform timekeeping duties, advise staff of deadlines and requirements, and ensure accuracy of submitted documents.
• Coordinate schedules, meetings, and travel arrangements for supervisors and staff, maintaining calendars and related records.
• Prepare, edit, and produce correspondence, reports, spreadsheets, and presentations using word processing, database, and graphics software.
• Manage incoming and outgoing mail, vehicle and travel logs, and perform routine vehicle maintenance drives to support regional operations.

To be considered for this opportunity, the following are required :

It is preferred that qualified candidates also have :

This recruitment may also be used to fill additional positions per business needs. This position is not eligible for remote work. In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code. WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Work-Life Balance We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individual's lifestyle. Paid Leave In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year! Tuition Assistance Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness. Plan For Your Future WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more : Why WSDOT?

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the "Work Experience" portion of the application be completed in as much detail as possible. In order to be considered for this opportunity, please include the following with your online application :

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds, and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and / or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter.

For inquiries about this posting, you may contact the assigned Recruiter at yasmin.munoz@wsdot.wa.gov . Please be sure to reference 25DOT-OR-30041m in the subject line.