Program Project Coordinator

Program / Project Coordinator In Facilities Construction

The Program / Project Coordinator in Facilities Construction plays a pivotal support role in advancing complex projects across Stanford Health Care. This position provides both administrative and operational coordination as well as project administration support to ensure smooth execution of Facilities Construction projects that ladder up to key Facilities Services and enterprise-wide initiatives.

Working closely with construction Project Managers and Project Engineers, the Program Project Coordinator assists with meeting scheduling and logistics, meeting and project document preparation, action item tracking, and driving operational excellence within the team. This role will help maintain department and project specific records and ensure timely communication among cross-functional stakeholders.

With a strong attention to detail and a proactive approach, the Program Project Coordinator supports the overall success of enterprise-wide initiatives by supporting project teams, providing meticulous documentation and tracking schedules. The coordinator contributes to a high-functioning team environment and plays an integral part in operational readiness efforts throughout the project lifecycle.

Under the direction of the manager, assist managing projects and programs which support the Stanford Hospital and Clinics organization and integration of the department. Provides leadership in the areas of financial management, human resources, communications, purchasing, inventory management, and other department support. Coordinates projects and activities. Serves as liaison to customers and other departments. Strong, positive relationships required with support departments as well as with vendors.

Locations : Stanford Health Care

What you will do :

• Project Coordinator : Manages reporting and ensures company resources are utilized appropriately. Manages project schedules. Coordinates departmental project activities and ensures project phases are documented appropriately.
• Leadership : Manages individual projects as they arise and provides direction regarding additional areas of opportunity. Presents results and manages / facilitates individual workshops and committee meetings.
• Administrative Support : Provides leadership and expertise of the administrative processes and flow of paperwork within Stanford Hospital and Clinics (SHC).
• Human Resources & Recruitment : Provides policy and procedure expertise as requested by the Management Team. Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within department. Coordinates hiring new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance.
• Supplies and Inventory Management : Oversees equipment and supplies allocation. Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested. Tracks and presents cost management efforts to at departmental staff meetings.
• Events Coordinator : Manages events.
• Department Support : Coordinates requests for support from departments such as communications, housekeeping and engineering and maintenance. Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication. Works with representatives from those departments to insure that quality work is completed on a timely basis. Ensures that new hires have resources as needed at the right place at the right time.
• Other Duties : Participates in projects as assigned and completes within requested timeframes. Performs other related work as assigned.

Education Qualifications :

Experience Qualifications :

Required Knowledge, Skills and Abilities :

These principles apply to ALL employees : SHC Commitment to Providing an Exceptional Patient & Family Experience

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and / or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale : Generally starting at $43.77 - $56.90 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.