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Payroll/ Benefits Manager
Payroll/ Benefits ManagerSanctuary Camelback Mountain • Paradise Valley, AZ, US
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Payroll / Benefits Manager

Payroll / Benefits Manager

Sanctuary Camelback Mountain • Paradise Valley, AZ, US
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JOB SUMMARY

This position contributes to Sanctuary's success by managing bi-weekly payroll, ensuring efficient use of hourly labor through monitoring and reporting, and administering employee benefits programs. A focus on embodying the Sanctuary mission, vision, and values is critical to the success of this role as a heart-of-house community member.

JOB FUNCTIONS

Note : the following duties and responsibilities are not all-inclusive.

Payroll Responsibilities

  • Monitor assigned payroll activities for the purpose of ensuring accurate and timely processing.
  • Coordinate payroll processing, including distribution of checks and electronic deposits.
  • Process all time off requests, pay adjustments, and miscellaneous earnings / deductions.
  • Ensure accurate vacation, PTO, holiday pay, gratuities, and commissions.
  • Audit rates of pay and employee records periodically for accuracy and compliance.
  • Process and respond to garnishments, liens, and other legal payroll requirements.
  • Balance payroll-related reports (Timesaver / PMS / POS) with the General Ledger.
  • Prepare and post bi-weekly payroll journal entries in ERP system.
  • Develop and maintain staffing guides, labor reports, and custom reports.
  • Purge terminated employees from payroll and labor systems regularly.
  • Assist department management with audits of employee files.

Benefits & Leave Administration Responsibilities

Comprehensive Benefits Management

  • Administer all employee benefit programs, including :

    • Medical, dental, and vision insurance

  • Life and disability (short- and long-term) insurance
  • 401(k) retirement plans and employer contributions
  • Voluntary benefits and wellness programs
  • Employee Assistance Programs (EAP) and other ancillary benefits
  • Act as the primary point of contact for employee benefits questions.
  • Provide clear guidance to ensure employees understand eligibility, coverage options, and plan features.

    • Benefits Open Enrollment & Education

  • Lead the annual open enrollment process : planning, communication, and execution.
  • Conduct educational sessions, webinars, and one-on-one consultations to help employees make informed decisions.
  • Prepare and distribute enrollment materials, benefits guides, and plan summaries.
  • Serve as liaison with benefits carriers, brokers, and consultants.

    • Benefits Reconciliation & Administration

  • Ensure accurate and timely reconciliation of all benefit plan invoices, premiums, and employer contributions.
  • Audit payroll deductions and benefits charges for accuracy.
  • Maintain accurate records of benefit elections, changes, and terminations in HRIS and third-party systems.

    • Compliance & Reporting

  • Ensure compliance with federal, state, and local regulations, including ACA, HIPAA, ERISA, and COBRA.
  • Manage COBRA notifications, enrollments, and terminations.
  • Prepare required filings, compliance reports, and audits.
  • Maintain confidentiality and secure handling of sensitive employee information.

    • Employee Leave Administration

  • Oversee leave programs, including :

    • FMLA and ADA accommodations

  • Paid Time Off (PTO)
  • Short-term disability and workers' compensation
  • Parental leave, military leave, and other statutory or company-specific leaves
  • Provide guidance to managers and employees to ensure compliance with laws and policies.
  • Monitor leave balances and track return-to-work timelines.
  • Facilitate reasonable accommodations and support employee well-being.

    • Benefits Events & Employee Engagement

  • Plan and coordinate benefits fairs, wellness events, and informational sessions.
  • Partner with vendors and internal teams to create engaging and informative experiences.
  • Promote awareness and utilization of employee benefit programs.

    • General Responsibilities

  • Attend and facilitate meetings as needed to convey information, develop recommendations, and support department objectives.
  • Maintain strong communication with internal teams, external vendors, and regulatory agencies.
  • Perform additional duties as requested by Director or Assistant Director of Finance.

    • JOB REQUIREMENTS

    The individual must possess the following knowledge, skills, and abilities and demonstrate the ability to perform essential functions, with or without reasonable accommodation :

  • Ability to maintain a pleasant disposition and work effectively under stress.
  • Strong interpersonal skills and positive attitude.
  • Knowledge of accounting operations, payroll, and employee benefits administration.
  • Excellent telephone etiquette and professional communication skills.
  • Basic mathematical proficiency.
  • Ability to listen effectively, speak and write English clearly.
  • Strong problem-solving skills and ability to provide proactive solutions.
  • Exceptional multi-tasking, detail-oriented, and organized.
  • Promote excellent employee relations while embodying the Sanctuary mission, vision, and values.
  • Uphold the highest standards of professionalism, ethics, and positive workplace culture.
  • Attend all required meetings and training sessions.

    • QUALIFICATIONS

    Education

  • High School Diploma / G.E.D. Equivalent
  • Four-year bachelor's degree.

    • Related Work Experience

  • Two to four years of relevant experience preferred.

    • Required Knowledge

  • Computer knowledge is a must to include Microsoft Office applications (Word, Excel, Outlook, etc.). Knowledge of ADP payroll / reporting applications is preferred.

    • J-18808-Ljbffr

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