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Executive Administrative Specialist

Executive Administrative Specialist

The LaSalle NetworkSan Jose, CA, US
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Executive Administrative Specialist

LaSalle Network is hiring on behalf of a global professional services firm based in San Jose, CA. The firm is seeking a highly organized, detail-oriented Executive Administrative Specialist to support an executive team with strategic initiatives and project operations. This role serves as the critical backbone to project deliverybridging administrative excellence with cross-functional coordination. The ideal candidate thrives in a fast-paced, international environment and is adept at managing timelines, resources, and stakeholder communications.

Executive Administrative Specialist Responsibilities :

  • Support the planning, execution, and monitoring of internal and client-facing projects across departments and time zones
  • Handle meeting scheduling, calendaring management, and travel coordination for Executives
  • Serve as the point of contact for cross-functional teams, vendors, and clients to ensure alignment and timely delivery of key milestones
  • Maintain accurate project documentation, track progress utilizing Excel, and create status reports, timelines, and executive summaries as needed
  • Monitor compliance with firm standards, data security protocols, and regulatory requirements as applicable

Executive Administrative Specialist Requirements :

  • Bachelor's degree in Business Administration, Project Management, or related preferred.
  • 5+ years of experience as an Executive Assistant, Administrative Assistant, or Administrative Coordinator
  • Professional services industry experience including financial services, consulting, or legal preferred
  • Experience managing multiple calendars
  • International travel planning experience
  • Advanced reporting experience including Excel and Microsoft Power BI preferred
  • Ability to travel as necessary
  • If you are interested in advancing your career at a distinguished company with amazing growth potential, apply today!

    Thank you, Rachel Holmes Principal, National Search LaSalle Network

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    Administrative Specialist • San Jose, CA, US

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