Project Coordinator / Administrative Assistant

Company Background

Mack Real Estate Group, LLC (MREG) is an integrated real estate investor, developer, operator and lender. On behalf of institutional and high net worth investors, we make and manage debt and equity investments in real estate and real estate-related securities through multiple business lines and strategies.

Our equity business makes and manages CRE equity investments in multifamily, industrial, office, land for the development of such, and other types of CRE equity investments as warranted by market conditions.

Our affiliated credit business, Mack Real Estate Credit Strategies, L.P. (MRECS) is focused on transitional commercial real estate lending and other debt investments.

Mack Real Estate Development, LLC (“MRED”), a subsidiary of MREG, is a full-service real estate development business specialized in entitling, designing, and delivering institutional quality commercial real estate projects.

Summary

Mack Halo Vista is currently seeking to hire a Project Coordinator / Administrative Assistant. This individual will be responsible for project coordination and office management for the Mack Halo Vista Project. The role will encompass contract management, invoice review and coding as well as general office management and administrative tasks for the broader Halo Vista team. The individual in this role will coordinate all things for the team on a daily basis and work closely with the Accounting team in order to ensure the timely and accurate payment of project invoices.

Essential Functions

Project Coordination

• Organize and attend weekly and monthly project update meetings and take the lead in preparation of standard tracking documents for review
• Assist team with daily tasks as required
• Draft, edit and proofread correspondence, project agendas, meeting minutes and notes to share with project team
• Assist in vendor contracting, scheduling, preparation and submissions
• Support team in obtaining all project close-out documents including warranties, O&M manuals, as-built drawings, permit records, and others as required for each project
• Manage all relevant contracts for the Mack Halo Vista project
• Project permit tracking

Invoice Review & Management

Office Management

Administrative Support

Qualifications

Required Education

Bachelor’s degree required, preferably with a concentration in Business or Accounting.

Equal Employment Opportunity Statement

MREG evaluates qualified applicants without regard to race, color, age, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, and other statuses protected by law. To that end, we welcome applicants from all backgrounds.