Administrative Assistant - Engineering & Construction

Atlantic Group is hiring a Project Administrative Assistant (Construction) in Nassau County, NY with our client, supporting large-scale infrastructure and building projects. You will manage submittals, RFIs, change orders, and DPW compliance while collaborating with project managers, subcontractors, and vendors to streamline approvals and reporting. This role is ideal for construction-focused administrative professionals looking to contribute to high-profile projects.

The following information provides an overview of the skills, qualities, and qualifications needed for this role.

Responsibilities as the Project Administrative Assistant :

• Document Control : Manage Submittal Exchange and SharePoint to track and organize submittals, RFIs, COs, logs, and drawings.
• Vendor & Subcontractor Approvals : Process approvals by checking references, verifying paperwork, drafting DPW letters, and submitting documentation.
• Meeting & Reporting Support : Prepare agendas, logs, minutes, and monthly executive reports, distributing materials to all stakeholders.
• Payment & Change Orders : Assist with monthly payment applications and assemble change orders for review and approval.
• Project Coordination : Provide administrative support to project managers and engineers to keep workflows efficient and on schedule.

Qualifications for the Project Administrative Assistant :

Application Notice : Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion.