Operations Administrative Assistant

Job Description

Operations Administrator

Reports to : Director of Operations

Location : Roslyn, NY

Hours : 8 : 30 AM - 5 : 00 PM, Monday - Friday

Position Type : Full-Time (Temp- Hire Opportunity)

Company Overview :

Our client is a leading property management company dedicated to providing high-quality, safe, and well-maintained housing within the affordable and public housing sector.

Position Summary :

We are seeking a highly organized and proactive Operations Admin to provide comprehensive support to the Director of Operations. The ideal candidate will be a meticulous multi-tasker with exceptional communication and computer skills, serving as a key link between our corporate office, on-site staff, and residents. This role is critical to ensuring the smooth and efficient functioning of our property portfolio.

Key Responsibilities :

• Provide high-level administrative support to the Director of Operations, including managing calendars, scheduling meetings, preparing reports, and handling correspondence.
• Act as the central point of contact for operational inquiries related to facilities, maintenance, and capital projects.
• Coordinate and track maintenance work orders, ensuring timely completion and proper documentation.
• Assist in liaising with vendors and contractors, including scheduling site visits and processing invoices.
• Maintain and organize critical operational files, including inspection reports, compliance documentation, and resident communications.
• Prepare and distribute notices, memos, and other communications to property staff and residents as directed.
• Assist in tracking key performance indicators (KPIs) for the operations department.
• Support the coordination of special projects, such as unit turnovers, preventative maintenance programs, and capital improvements.
• Perform data entry and manage information within our property management software system.

Qualifications and Skills :