Project Coordinator

Reports To : Assistant Project Manager, Project Manager, or Senior Project Manager

FLSA Status : Non-Exempt

SUMMARY OF POSITION :

The primary responsibility for this position is to support project planning, construction, and close-out activities as required by project or contract specifications. This position may also assist with the development of project plans and schedules to execute scope safety, efficiently, and cost effectively. May also help monitor project performance (cost, schedule, scope changes, safety, and quality).

ESSENTIAL FUNCTIONS :

• Set-up project folders / work packets.
• Maintain project files throughout the course of the project (from planning through close-out).
• Entry of estimates and production review in multiple software systems.
• Printing job logs and timesheets as necessary.
• New job activation including requisition and release process in INTREN job software.
• May coordinate with A / R to ensure proper billing & payment.
• Prepare and generate routine reports and correspondence; some involvement in preparing more complex reports.
• Review field reports; provide summary reports to Assistant, Project or Senior Project Manager as required.
• Assist with preparation of proposals.
• Call and / or enter locates.
• Create and maintain project submittal log.
• Follow-up with vendors to obtain submittals and current equipment delivery information.
• Data entry of project information into multiple systems as required.
• Submit / Track / Follow-up on permit status as required.
• Track / Scan / Submit As-Builts to customer.
• Attend customer scheduling / job coordination conference calls as required.
• Assist the PM in monitoring the work on a regular basis to assure good quality control – conformance with contract documents (plans and specs).
• Review and track vendor invoices for accuracy and compliance with the contract terms and provide recommendation to PM.
• Job Close-out as required.
• May assist with researching new business leads.
• Other duties as assigned.

DESIRED MINIMUM QUALIFICATIONS :

Requires effective oral and written communication skills, excellent interpersonal skills and strong computer literacy. Good problem-solving skills and the ability to multi-task are essential. Must be a self-starter and have the ability to organize and prioritize work.

Intren is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.