Payroll Specialist

Job Description

Job Description

Benefits :

401(k)

401(k) matching

Bonus based on performance

Company parties

Dental insurance

Donation matching

Employee discounts

Free food & snacks

Health insurance

Opportunity for advancement

Paid time off

Parental leave

Training & development

Vision insurance

Wellness resources

About Us

Highway Signing Inc. is a leader in traffic control and pavement marking services across multiple states. Our team is dedicated to safety, quality, and efficiency on every project. We are seeking a detail-oriented and experienced Payroll Specialist to join our HR / Finance team and help ensure accurate, compliant, and timely payroll processing for our growing workforce.

Key Responsibilities

Process weekly / bi-weekly multi-state payrolls in compliance with federal, state, and local regulations.

Maintain accurate payroll records, including employee hours, wages, deductions, and benefits.

Ensure compliance with wage and hour laws, garnishments, and tax requirements.

Assist with payroll reporting, audits, and year-end processes (W-2, 1099, etc.).

Support HR and Finance teams with payroll-related data, reports, and analysis.

Respond promptly to employee inquiries regarding pay, deductions, and benefits.

Collaborate with supervisors and HR to resolve payroll discrepancies.

Qualifications

2+ years of payroll processing experience.

Experience managing multi-state payroll (construction industry experience a plus).

Strong understanding of payroll laws, wage and hour compliance, and payroll tax regulations.

Proficiency with Microsoft Excel and general payroll reporting.

Preferred :

Experience with Vista software (Viewpoint Vista).

Knowledge of union payroll and certified payroll reporting.

Familiarity with construction or transportation industry payroll processes.

Skills & Competencies

High attention to detail with excellent organizational skills.

Ability to maintain confidentiality and handle sensitive information.

Strong communication and problem-solving skills.

Ability to meet tight deadlines in a fast-paced environment.

What We Offer

Competitive pay based on experience.

Comprehensive benefits package (medical, dental, vision, 401(k), PTO).

Opportunities for professional growth and development.