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Administrative / Executive Assistant

Administrative / Executive Assistant

Urban Golf PerformanceCosta Mesa, CA, US
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Job Description

Job Description

Corporate Administrative Assistant / Executive Assistant

Urban Golf Performance (UGP)

About UGP

Urban Golf Performance (UGP) is a premier golf performance company with a 70+ person team and five state-of-the-art locations : Austin, El Segundo, Orange County, Santa Monica, and West LA. Our team delivers a five-star client experience through integrated Golf Coaching, Fitness Training, Recovery, and Custom Club Fitting & Building.

Our Corporate Office in Costa Mesa, CA serves as the hub for operations, finance, HR, and executive support. This role is designed to support both corporate functions and provide direct assistance to the CEO.

Position Summary

We are seeking a highly organized Corporate Administrative Assistant / Executive Assistant to join our corporate team. This role is primarily focused on corporate office support while also assisting the CEO remotely with scheduling, communications, and special projects.

The ideal candidate has collegiate golf experience (for cultural credibility), proven EA / administrative background, and thrives in a dynamic environment where task execution and precision are critical.

Key Responsibilities

Corporate & Administrative Support

  • Manage daily administrative tasks for the corporate office and C-Suite team.
  • Schedule meetings, prepare agendas, take detailed notes, and manage follow-ups.
  • Maintain filing systems, HR paperwork, and corporate documentation.
  • Assist with payroll processing, PTO tracking, and expense reporting.
  • Prepare KPI reports, presentations, and light briefing materials.

Executive Assistance

  • Support the CEO remotely with calendar management and light communications.
  • Triage messages and draft concise responses when appropriate.
  • Coordinate occasional special projects on evenings / weekends.
  • Handle sensitive and confidential information with discretion.

    • Personal & Family Support (Limited Scope)

  • Plan and coordinate occasional personal / family travel and itineraries.
  • Provide support for junior golf scheduling as needed.
  • Run local errands and assist with logistics on occasion.

    • Qualifications

    Required :

  • Collegiate golf experience (played competitively at the college level).
  • 3–5+ years supporting a senior executive, founder, or high-profile family.
  • Elite organization, follow-through, and attention to detail.
  • Discretion and confidentiality (NDA & background check required).
  • Tech-savvy : Google Workspace, Google Calendar, iPhone apps, task tools.
  • Valid driver's license, clean driving record, and reliable vehicle.
  • Flexibility for occasional evenings, weekends, and projects.

    • Preferred :

  • Experience in both corporate administrative support and executive assistance.
  • Comfort balancing personal / family support with corporate priorities.
  • Strong written communication skills.

    • Schedule & Location

  • Full-time, Monday–Friday (8-hour shifts).
  • In-person role based at UGP Corporate Office in Costa Mesa, CA.
  • Availability for occasional weekend projects or special assignments.
  • May require occasional travel.

    • Compensation & Benefits

  • Salary range : $65,000 – $80,000 annually, commensurate with experience.
  • 401(k) with company match.
  • Health, dental, and vision insurance.
  • Life insurance.
  • Paid time off (up to 3 weeks).
  • Parental leave.
  • Professional development assistance.
  • Employee discounts on apparel, clubs, and UGP services.

    • $55,000-$80,000

    Corporate Admin

    $65,000—$80,000 USD

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    Executive Administrative Assistant • Costa Mesa, CA, US

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