Executive Assistant / Office Manager

Job Description

Job Description

About zaimler

zaimler is building the semantic platform that links fragmented enterprise data and extracts meaning with knowledge-distilled models. We’re creating the foundation for AI systems that don’t just generate, but retrieve, link, and reason over enterprise knowledge.

In just over a year, we’ve begun partnering with Fortune 500 design partners in insurance, travel, and technology, deploying semantic AI infrastructure into some of the world’s most complex data ecosystems. Our platform enables enterprises to make data AI-ready from the start : automating ontology creation, data mapping, and retrieval-augmented reasoning at scale.

Our team comes from LinkedIn, Visa, Meta, and Branch, and has spent decades solving data and infrastructure challenges at scale. Backed by top VCs, we’re building the next foundational layer for enterprise AI.

About the Role

We’re looking for a part-time Executive Assistant / Office Manager to support our Co-Founders and keep the company running smoothly. You’ll own everything from scheduling and supporting the Co-Founders to making sure the office is stocked and humming. This is a great role for someone who thrives in early-stage environments, enjoys variety, and wants visibility into how a startup operates.

What You’ll Do

• Calendar + Scheduling : Manage busy calendars, schedule interviews and candidate loops, coordinate investor and team meetings.
• Recruiting Coordination : Help with outreach, candidate scheduling, and follow-ups.
• Communication : Draft and send emails, liaise with candidates, vendors, and advisors.
• Office Management : Restock supplies, manage food / snacks / coffee orders, maintain a tidy and functional office, and handle vendor relationships (including cleaning, mail, etc.).
• Event Logistics : Support team off-sites, visiting candidates, and investor meetings (onsite prep, catering, materials).
• General Ops Glue : Anticipate needs, stay ahead of small tasks before they become big ones, and document lightweight processes.

What We’re Looking For

Nice to Haves

Why Join

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.