Proposal Coordinator

Nova Group Inc., a Quanta Services company, is an industry leading general engineering construction company with 45 plus years of experience worldwide.

Nova specializes in hydrant fueling, waterfront, electrical and utility military construction projects for the Department of Defense (NAVFAC, USACE) and Department of Energy at various National Laboratories.

Nova exceeds customer expectations through innovative construction, safety, quality and outstanding customer service.

To be considered for an interview, please make sure your application is full in line with the job specs as found below.

Headquartered in Napa, CA, with regional offices in Rancho Bernardo, CA, Port Orchard, WA, Japan and project locations stretching across the US, as well as internationally, the opportunities are endless with Nova! Nova offers employees competitive health benefits, matching 401K contributions, career advancement opportunities, and endless training opportunities.

CHARACTERISTICS OF THE JOB (Position Summary / Primary Function) :

Under the direction of the Proposal Manager and guided by the strategic and business plans of the Vice President of Pre-Construction Services and the company, the Proposal Coordinator will pursue proposal activities, including maintaining proposal schedules and deadlines, developing proposal outlines and compliance matrices, and creating and monitoring the progress of each proposal.

The Proposal Coordinator also participates in the long- and short-range plans for proposal development, preparation, submission, including researching future proposal opportunities.

DUTIES AND RESPONSIBILITIES (Essential Functions / Typical Duties) :

Review primarily Federal project opportunities daily to identify notifications on potential projects from list of sites (SAM, B2G, DOE, and others).

Communicate to estimating team the potential projects of interest that match the niche markets.

• Contributes to the development and review of proposal strategies and themes. Assist with communications, summarizing the bids, sharing requests for proposals (RFPs), amendments, Q&A coordination with owner and other updates to the estimating team.
• Carries out writing / editing / rewriting efforts for proposals, as needed, and ensures that proposals maintain high standards of excellence in appearance, responsiveness, and quality of writing.

Review proposal sections to ensure requirements are adequately met.

• Carries out and / or coordinates proposal final production activities for submission, whether hard copy or electronic, through various owner program platforms, including active status on PIEE.
• Assists in the writing and continual update of all collateral marketing materials, including project data sheets, project photos, and resumes.

ANCILLARY FUNCTIONS :

• Update potential project forecast information from various military agency and industry sources. Conducts annual research and summarization of future project opportunities for the Department of Defense (DoD), and other agencies / organizations when identified, primarily from the published Fiscal Year MILCON budget to identify projects in three key niche markets of Fuel, Marine and Utilities or unique (other) contracts.
• Provides writing and editing support to various company written materials on an as-needed basis as time permits. Updates and maintains presentation materials for outreach events.

Creates and provides creative assistance on PowerPoint presentations for the firm as needed. Gathers articles from departments and supports the review of the company quarterly newsletter, when needed.

Contributes to award submission materials and monitors award submission requirements and deadlines and ensures that all award submission requirements are met.

Reviews and provides updated material for the company website, such as project photos and new / updated project descriptions on a semi-regular basis.

QUALIFICATIONS (Skills, Knowledge & Experience) :

Bachelor level degree in Marketing, Engineering (or Construction), Business Management, English, Communications, or other related field desired from an accredited college or university or equivalent combinations of training and experience required.

Previous experience as a Marketing / Proposal Coordinator is a plus. Technical writing experience is a plus.

• Excellent problem-solving skills and ability to balance execution of strategic vision with a willingness to dive into details.
• Open and collaborative style that blends in with our spirit of teamwork and partnership. Sound analytical ability, good judgment, and strong operational focus.

Ability to work / function independently as needed.

• Proven ability to handle multiple projects and meet multiple deadlines, including ability to manage priorities and workflow, as well as plan, organize, and implement programs and procedures.
• Excellent oral and written communication, facilitation, and presentation skills.

EQUIPMENT KNOWLEDGE :

Computer experience, including advanced knowledge of Microsoft Office. Knowledge of and experience with layout programs such as Adobe InDesign and Photoshop is a big plus.

SALARY :

$65K to $75K per year FLSA Exempt

Equal Opportunity Employer, including disabled and veterans.

J-18808-Ljbffr