Talent.com
Office Coordinator

Office Coordinator

Career GroupRedwood City, CA, United States
job_description.job_card.variable_hours_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.temporary
job_description.job_card.job_description

Our client, a leading software company, is seeking an Office Coordinator who will work closely with the Senior Office and Community Manager. The Office Coordinator will ensure our teams have the tools, resources, and support they need to succeed while managing a variety of administrative and operational tasks that keep our office running smoothly. From maintaining an organized, well-stocked space to creating a welcoming experience for employees and guests, the Office Coordinator helps foster a professional, collaborative, and inclusive environment that reflects our company’s values.

  • Please note this is an onsite, 9-month contract role based in Redwood City, CA. Pay will be $30-$35 / hr.

Key Responsibilities :

  • Serve as the first point of contact for employees and guests, ensuring a positive and professional experience.
  • Manage office access, badging, and visitor registration.
  • Assist employees and visitors with travel or cross-office needs, providing directions, building access, and local guidance.
  • Coordinate and support office events, meetings, and virtual gatherings.
  • Collaborate with the Workplace Resources team and cross-functional partners on engagement programs and initiatives.
  • Support procurement processes including purchase orders, vendor setup, and invoice processing.
  • Maintain and update systems, intranet materials, and documentation.
  • Track in-office attendance and support reporting needs.
  • Manage incoming requests through our ticketing system and coordinate shipping and receiving.
  • Coordinate weekly snack and meal orders with vendors.
  • Support safety protocols and respond to facility needs or building emergencies.
  • Partner with building management and vendors for maintenance, repairs, and improvement projects.
  • Assist with space planning, furniture setup, and office moves.

    • Requirements :

  • Minimum of two years of related office, facilities, or administrative experience.
  • Able to build positive relationships across all levels of the organization.
  • Customer service; oriented, resourceful, and adaptable to changing needs.
  • Proficient in G Suite, Slack, and Excel / Google Sheets; Zoom or other video conferencing tools preferred.
  • High school diploma or GED required; associate or bachelor’s degree a plus.
  • Friendly, professional, and highly organized, with excellent communication skills.

    • Please submit your resume for consideration!

    You can use to collect and manage your references for free and share them with us or anyone else you choose.

    We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

    We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.

    serp_jobs.job_alerts.create_a_job

    Office Coordinator • Redwood City, CA, United States

    Job_description.internal_linking.related_jobs
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Office Manager

    Office Manager

    Red Oak RealtyOakland, CA, United States
    serp_jobs.job_card.full_time
    Office Manager - The Heartbeat of Red Oak.Oakland (Montclair Village), Full Time.East Bay offices running smoothly, beautifully, and with heart. If you’re the kind of person who spots what needs to ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Executive Assistant

    Executive Assistant

    80TwentyFremont, CA, United States
    serp_jobs.job_card.full_time
    Twenty is a boutique recruitment agency that connects high-growth companies with exceptional candidates.Our client is an innovative SaaS company that empowers global brands and agencies to unlock t...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Executive Assistant

    Executive Assistant

    TCWGlobalSanta Clara County, CA, United States
    serp_jobs.job_card.full_time
    We are looking for an Administrative Assistant to provide executive and organizational support to senior leaders within the WWFO organization. This includes sales, business development, partner alli...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Executive Assistant

    Executive Assistant

    Noodle & Boo, LLCLos Gatos, CA, United States
    serp_jobs.job_card.full_time
    For over 20 years, we’ve combined uncompromising quality with a heart for giving back—supporting foster children and babies through The Grace Foundation. As we enter our next phase of growth, we’re ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Office Manager (Oakland)

    Office Manager (Oakland)

    Red Oak RealtyOakland, CA, US
    serp_jobs.job_card.full_time +1
    Office Manager - The Heartbeat of Red Oak.Oakland (Montclair Village), Full Time.East Bay offices running smoothly, beautifully, and with heart. If youre the kind of person who spots what needs to b...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    Gatik AIMountain View, CA, US
    serp_jobs.job_card.full_time
    Gatik, the leader in autonomous middle-mile logistics, is revolutionizing the B2B supply chain with its autonomous transportation-as-a-service (ATaaS) solution and prioritizing safe, consistent del...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    RandstadMountain View, CA, US
    serp_jobs.job_card.full_time
    Join a leading telecommunications company that is changing the way people and devices stay connected.We are seeking a highly organized and proactive Executive Assistant to support four of our C-lev...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Executive Assistant

    Executive Assistant

    Aston CarterSunnyvale, CA, US
    serp_jobs.job_card.full_time
    Hiring an Executive Assistant for an exciting team at a large Tech company! Must work onsite in Sunnyvale, CA.We are seeking a highly motivated and customer-obsessed Executive Assistant to support ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Office Manager

    Office Manager

    TEF DesignSan Francisco, CA, United States
    serp_jobs.job_card.full_time
    Located in San Francisco, TEF Design (TEF) is an award-winning architecture and interior design practice committed to empowering community through design. Our staff of 50+ integrates research, techn...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    Nortia Staffing - Human Resources, Accounting and Administrative StaffingPalo Alto, CA, US
    serp_jobs.job_card.full_time
    Senior Administrative Assistant.This is a fantastic opportunity for a proactive, polished professional who thrives in a fast-paced, high-level executive environment. Job Title : Senior Administrative...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    DrivemodeMountain View, CA, US
    serp_jobs.job_card.full_time
    Our mission is to drive technology to feel old.We believe vehicles can be a thousand times smarter, safer, and more connected to the world around us. We joined forces with Honda as their first start...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Office Manager (San Francisco)

    Office Manager (San Francisco)

    TEF DesignSan Francisco, CA, US
    serp_jobs.job_card.full_time +1
    Located in San Francisco, TEF Design (TEF) is an award-winning architecture and interior design practice committed to empowering community through design. Our staff of 50+ integrates research, techn...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    NextrackerFremont, CA, US
    serp_jobs.job_card.full_time
    Nextracker is seeking an experienced executive assistant to support our senior leadership team.This position will be located at our global headquarters in Fremont, California.The executive assistan...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    UrsusSanta Clara, CA, US
    serp_jobs.job_card.full_time
    Company : Our client is a global leader in AI and high-performance computing, powering innovations in gaming, robotics, and data science. We are looking for an administrative assistant to provide exe...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Administrative Assistant

    Administrative Assistant

    Clarity RecruitingRedwood City, CA, US
    serp_jobs.job_card.full_time
    Executive Administrative Assistant.F4CD; Redwood City, CA (Onsite : Mon–Thu, ideally Fri as well).F552; Full-time | $25–$30 / hr. Executive Administrative Assistant.This is a dynamic, onsit...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Executive Assistant

    Executive Assistant

    One WorkplaceSanta Clara, CA, US
    serp_jobs.job_card.full_time
    We are seeking a highly organized and proactive Executive Assistant who will provide direct support to the Chief Executive Officer while also contributing to key projects across the organization.Th...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Kitting Clerk

    Kitting Clerk

    AppleOneFremont, CA, US
    serp_jobs.job_card.full_time
    Job Description : Kit Assembler / Warehouse Technician.Accurately kit electronic components according to specific work orders. Review and interpret work orders to gather the correct parts and quantit...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Executive Assistant

    Executive Assistant

    Motion RecruitmentMountain View, CA, United States
    serp_jobs.job_card.full_time
    This is an 18-month W2 contract with benefits and paid holidays • •.Directors in managing complex calendars across time zones. Prepare, track, and organize meeting materials, communications, and recor...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours