Property Administrator

Job Description

Job Description

We are looking for a dedicated Property Administrator to join our team on a contract basis in Saint Paul, Minnesota. In this role, you will provide essential administrative support to ensure the seamless operation of our property management services. This position offers an exciting opportunity to work in a dynamic environment within the real estate and facilities management industry.

Responsibilities :

• Serve as the first point of contact, answering and directing incoming calls with professionalism and greeting visitors warmly.
• Manage central filing systems by scanning and organizing documents and scheduling meetings while taking minutes for internal teams.
• Process financial transactions such as incoming checks and payments, and maintain accurate billing spreadsheets and check request records.
• Coordinate administrative tasks, including handling mail, ordering supplies, and arranging travel plans.
• Support team initiatives by assisting with vendor coordination and maintaining smooth office operations.
• Maintain confidentiality while handling sensitive documents and information.
• Respond to general inquiries, ensuring accurate communication and routing calls effectively.
• Collaborate with internal teams to assist in project execution and provide additional administrative support as needed.
• Minimum of 2 years of administrative experience in a fast-paced office environment.
• Proficiency in Microsoft Word and Excel, with strong data entry skills.
• Ability to multitask effectively while maintaining attention to detail.
• Excellent interpersonal and communication skills to interact with clients, vendors, and team members.
• Familiarity with property management software such as Yardi is preferred.
• Experience in property management or leasing consultancy is a plus.
• Demonstrated ability to prioritize tasks and manage time efficiently.
• Strong customer service skills to provide a welcoming and detail-oriented experience.