Senior Grants Manager

Job Description

DUTIES

Under the direction of the Director of Subrecipient Compliance, the Senior Fiscal Manager :

• Provides fiscal management to the following public health (Federal and City) grants, but not limited to : Ryan White Part A and MAIEnding the HIV EpidemicEducation and Community Engagement
• Maintains the fiscal integrity of assigned federal and / or city funded programs such as, Ryan White Part A Program, Ryan White / DPH Dental Program, Ending the HIV Epidemic Program, and Education & Outreach Program.

In conjunction with the Director of Subrecipient Compliance, the Senior Fiscal Manager maintains program financial records including budgets, purchases, billing, and all grant related materials :

• Supervises and assists the budgeting and contracting process.
• Processes city funded agencies and grant funded subrecipients budget revisions.
• Monitors expenditures of subawards / subcontracts.
• Responsible for opening, approving, closing, and maintaining all purchase orders in ReQlogic for all subrecipient and agency funded programs.
• Works with IDB Fiscal Coordinators to create, track, and process contracts, budget revisions and invoices in a timely manner.
• Works with Procure to Pay office to ensure monthly invoices from subrecipients and funded agencies are reviewed, approved, and submitted for payment in a timely manner.
• Implements subrecipients and funded agencies fiscal monitoring practices based on the National Monitoring Standards and BPHC fiscal policies.
• Manages and ensures the thoroughness of all subrecipient site visits per the National Monitoring Standards.
• Presents grant and city fiscal compliance materials to grant awardee and city funded agencies at annual provider orientation.
• Provides ongoing guidance to subrecipients and city funded agencies to ensure allowable spending to federal and city funding.
• Responsible for managing the reconciliation process for funded programs.
• Maintains subrecipient records ensuring they are readily available for review and audit.
• Coordinates with BA and Director of Subrecipient Compliance to ensure accounting project and grant budgets are current, accurate, and properly maintained in the accounting system.
• In collaboration with the Director of Subrecipient Compliance, prepares all fiscal and administrative materials for federal grant application and for subrecipients / agencies grant proposals.
• Ensures satisfactory fiscal and administrative reporting to all funders.
• Prepares regular and periodic reports as needed by directors to review program activities and finances.
• Serves as liaison to Finance Office and Grants Office.
• Supervises Fiscal Coordinators.
• Trains new and current staff in fiscal processes and procedures.
• Works in a confidential capacity with the Director of Subrecipient Compliance.
• Operates independently.
• Provides backup coverage to the Director of Subrecipient Compliance for vacation coverage or assistance during high volume times.
• Performs other duties as required.
30+ days ago