Receptionist/Legal Assistant - Temp to Hire

Beacon Hill is working with a Washington Personal Injury firm on a temp to hire Front Desk / Receptionist opening anticipated to start as soon as possible.

This position has the potential to grow into a legal assistant position, duties of which are included below. Interested candidates are encouraged to reply to this posting with an updated resume;

those selected for next steps in our process will be contacted by a recruiter. We look forward to hearing from you!

To be successful in this role you will need the following :

• High level of attention to detail
• Multitasking ability and ability to work in a fast-paced environment
• Driven, "can do" attitude is a must
• Ability to work in a team environment
• This role will require you to open the office Monday to Friday. This position does not have a work from home option. Hours will be Monday to Friday, 8 : 30am to 5 : 00pm, with a lunch break.

The reception position is outlined below. Note : this is a general description and not intended to include all tasks related to this position :

• Answer incoming phone calls;
• Screen phone calls for potential new clients;
• Greet vendors, guests and clients;
• Make coffee and keep the kitchenette clean;
• Open, date stamp, scan, save and distribute mail daily;
• Create and close client files using OneDrive and SharePoint; manage the closed file list;
• Assign client copy / postage codes for assisting with tracking client costs;
• Manage firm client list;
• Order and keep track of supplies;
• Conference room setup and breakdown as necessary; and
• Occasional errands (getting lunches, post office / UPS / FedEx, or bank runs).

The legal assistant position is outlined below. Note this is a general description and not intended to include all tasks related to this position :

• Request medical, employment, school records - must be able to track and follow up on outstanding requests;
• Work directly with clients to create lists of providers seen from all time periods (as directed);
• Locate and track down old providers and archived records;
• Receive work, projects, and tasks from paralegals and / or attorneys;
• Download, rename, save and distribute incoming electronic faxes;
• Copy and / or scanning projects including OCR discovery production and records;
• Draft HITECH invoice dispute letters;
• Update client case files using our online case management software, CasePeer;
• Document preparation and file organization; and
• Review and follow-up on deadlines and calendar appointments

Skills / Requirements

• Proven work experience as a receptionist, front office representative, legal assistant or similar role;
• Proficiency with Microsoft Office;
• Proficiency with office equipment (i.e. printers, multi-line phone, scanners, etc.);
• Professional attitude and appearance;
• Solid written and verbal communication skills;
• Ability to be resourceful and proactive;
• Excellent organizational skills;
• Multitasking and time-management skills, with the ability to prioritize tasks;
• Punctual, reliable, honest, and dependable;
• Team-player mentality.

Benefits (if offered perm) Note : this is a general description and final benefits will be offered and discussed if the position is offered.

• Guaranteed yearly bonuses
• Employer paid health / dental / vision insurance
• 401k eligibility after 1 year of service
• 401k match
• Profit Sharing
• Pension Plan
• Paid time off
• Paid holidays
• Firm events
• Free parking

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser :

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment.

This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile :

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)