Executive Assistant

People Architects is excited to partner with a Thousand Oaks, California based client seeking their newest member, a Temporary to Permanent Executive Assistant , to join their team!

As the Executive Assistant , you will perform diverse duties and administrative functions requiring confidentiality, initiative and sound decision-making for a busy CEO and his company.

We are seeking someone who truly enjoys being in a support role and whom relies on their excellent organizational skills and the ability to effectively handle multiple priorities to :

• Maintain and optimize schedules by providing calendar management support.
• Serve as a primary point of contact, representing our team with professionalism and discretion.
• Plan and organize domestic travel, including accommodation and transportation.
• Coordinate and schedule personal commitments, including meetings, events, and travel arrangements
• Conduct research on various topics as required, providing summaries and recommendations.
• Take ownership of the logistics for meetings and maintain detailed minutes.
• Support teammates in planning and executing special projects and events.
• Anticipate upcoming events and cyclical responsibilities and initiate planning.
• Deliver a positive guest / visitor experience that showcases a strong attention to detail.
• Track and manage household expenses, prepare monthly budgets, and maintain financial records as well as other personal administrative duties.
• Handle reimbursements, invoices, and financial documentation in a timely manner.
• Assist with personal tasks including scheduling appointments, managing projects / errands, and handling various personal responsibilities.
• Provide general administrative support including creating, maintaining, and editing Word documents, Excel spreadsheets and PowerPoint presentations;

making and answering phone calls; writing professional email correspondences, track and process expenses receipts.

• Ideal skills, attributes, values and knowledge :
• Integrity, compassion, transparency, and honesty.
• Strong intellect and problem solving capabilities, high EQ, creativity, judgment, and analytical skills.
• Ability to maintain confidentiality, and exercise discretion at all times.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects, and deliver a high-quality.
• Strong Word; Excel; PowerPoint; Outlook.
• Bachelor's degree or equivalent experience

We are committed to a diverse and inclusive workplace. People Architect and our clients are equal opportunity employers and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Applicants for employment with any of People Architect’s clients will ever be asked to provide money (even if reimbursable) as part of the job application or hiring process.

• no external agencies / 3rd parties.
13 days ago