Executive Assistant

Job Description

Job Description

Benefits :

• 401(k) matching
• Competitive salary
• Health insurance
• Paid time off
• Vision insurance

Executive Assistant Job Description

Position Overview

The Executive Assistant provides high-level administrative support to the executive team, ensuring efficient operations, effective communication, and seamless coordination across departments. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Administrative Support

Manage complex calendars, including scheduling meetings, travel, and appointments.

Prepare and edit correspondence, communications, presentations, and other documents.

Handle confidential information with professionalism and discretion.

Draft and proofread internal and external communications on behalf of executives.

Meeting & Communication Management

Coordinate and prepare for meetings, including agenda creation, materials preparation, and minutes documentation.

Serve as the main point of contact between the executive office and internal / external stakeholders.

Ensure timely follow-up on action items from meetings and correspondence.

Project Coordination

Support key strategic initiatives and cross-functional projects.

Track deadlines, deliverables, and progress for executive priorities.

Assist with research, data analysis, and report preparation.

Travel & Expense Management

Plan and coordinate domestic and international travel arrangements.

Prepare detailed itineraries and manage travel logistics.

Process expense reports and reconcile credit card statements promptly.

Operational Support

Maintain organized filing systems (electronic and physical).

Assist with onboarding and coordination for new team members as needed.

Identify opportunities to improve processes and increase efficiency within the executive office.

Qualifications

Education & Experience :

Bachelors degree preferred or equivalent experience.

35 years of experience supporting senior executives or in a similar administrative role.

Skills & Competencies :

Exceptional organizational and time management skills.

Excellent written and verbal communication abilities.

Strong attention to detail and problem-solving capability.

Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, Slack, Zoom, etc.).

Ability to work independently, prioritize effectively, and adapt to changing needs.

High level of professionalism, integrity, and discretion.

Work Environment

Full-time position, typically MondayFriday.

Hybrid or on-site depending on company policy.

May require occasional travel or after-hours availability for executive needs.