Health Information Systems Specialist

Job Description

Job Description

Join BoldAge PACE and Make a Difference!

BE PART OF OUR MISSION!

Are you passionate about helping older adults live meaningful, independent lives at home with grace and dignity? BoldAge PACE is an all-inclusive program of care, personalized to meet the individual health and well-being needs of our participants.

Our approach is simple : We listen to our participants and their caregivers to truly understand their needs and desires.

Why work with us?

A People First Environment : We make what is important to those we serve important to us.

Make an Impact : Enhance the quality of life for seniors.

Professional Growth : Access to training and career development.

Competitive Compensation : BoldAge offers a robust benefits package, including medical, dental, paid time off, 401K, life insurance, tuition reimbursement, flexible spending account, and an employee assistance program.

Health Information Systems Specialist

JOB SUMMARY

Ensures that all records are stored electronically, and that all information is secure and readily accessible. Prepares standards and guidelines for the appropriate use of electronic records management tools and resources in accordance with the Health Insurance Portability and Accountability Act (HIPAA) and Protected Health Information policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepares charts for new participants. Purges records and files documents into closed charts. Files documents into active records.
• Implements and administers the electronic medical record and maintains paper medical records as required for participants in the PACE program.
• Requests medical records for any institutionalization (i.e. ED visits, hospitalizations)
• Participates in orientation to the electronic medical record and provides updates and troubleshoots problems with the system as required.
• Prepares a long-term plan for electronic records management, including standards and guidelines, based on business goals.
• Works with the Compliance Officer and legal counsel to evaluate, and create strategies for complying with, established and emerging government regulations regarding records storage and maintenance.
• Creates and implements strategies for records storage, security, longevity, and ongoing preservation.
• Ensures that all records generated electronically are coherently uniform in structure and appearance.
• Develops and implements standards and guidelines for the acquisition and appropriate use of electronic records management tools and resources.
• Ensures that authorized personnel or government agencies, as applicable to the situation, can rapidly and efficiently retrieve stored electronic records for examination.
• In coordination with the Director of Quality Assurance and / or the Compliance Officer, releases information according to HIPAA and Protected Health Information policies and procedures.
• Prepares EMR records for surveys by outside agencies and other program needs as required.
• Sends medical information for participants at time of intake and as requested by the Interdisciplinary Team.
• Maintains paper documents as required. Files documents into active records and purges records and files.
• Maintains a safe working environment.
• Follows all Policies and Procedures and OSHA safety guidelines.
• Protects privacy and maintains confidentiality of all company procedures, results and information about employees, participants and families.

Protects the confidentiality of all participant information.

• Participates in and supports the Quality Improvement initiatives.
• Participates in continuing education classes and any required staff and training meetings.
• Maintains professional affiliations and any required certifications.
• Performs other duties as required and requested.

REQUIREMENTS

• Minimum of an associate’s degree. Bachelor’s degree in library / information sciences preferred
• One year of experience in Medical Records or other clerical setting in long term care environment.
• Must have reliable transportation, a valid driver's license, and the minimum state required liability auto insurance.
• Be medically cleared for communicable diseases and have all immunizations up-to-date before engaging in direct participant contact.
• Pass a comprehensive criminal background check that may include, but is not limited to, federal and state Medicare / Medicaid exclusion lists, criminal history, education verification, license verification, reference check, and drug screen.

SKILLS AND ABILITIES

• Advanced knowledge of record keeping and document imaging technologies, protocols, and development tools.
• Direct experience working with various forms of storage media, including paper, digitally scanned images, disk, tape, CD-ROM, etc.
• Working knowledge of archiving and publishing tools.
• Hands-on experience with content storage servers and a range of database platforms.
• Understanding of basic project management principles.
• Excellent knowledge of applicable data privacy practices and laws.
• Experience with electronic medical records.
• Excellent written, oral and interpersonal communication skills.
• Good analytical and problem-solving abilities.

BoldAge PACE provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.