Construction Accounting Administrator

Job Description

Job Description

We are a thriving HVAC company specializing in residential and commercial service and construction projects. With a commitment to quality craftsmanship and client satisfaction, we deliver excellence in every aspect of our work.

Responsibilities

Accounts Payable

• Process invoices accurately and timely for payment approval.
• Verify coding, approvals, and ensure compliance with company policies.
• Maintain vendor relationships and resolve discrepancies.

Accounts Receivable

• Generate and manage client invoices, ensuring accuracy and timeliness.
• Monitor accounts receivable aging and follow up on overdue payments using collections protocols.
• Handle draws, including preparing and submitting percent complete pay applications.

Payroll Administration

• Process payroll accurately using QuickBooks Online payroll software.
• Verify timesheets, deductions, and ensure compliance with labor laws.
• Address payroll inquiries and discrepancies promptly.

Financial Documentation

• File preliminary notices and lien waivers as required for projects.
• Reconcile monthly credit card, gas card, and bank statements.
• Assist with financial reporting and month-end / year-end closing tasks.

General Administrative Support

• Assist with prequals, credit apps, licensing renewals.
• Provide administrative support to management as needed.
• Handle incoming calls, emails, and inquiries professionally and efficiently.

Requirements

• Proven experience (2-3 years) in construction accounting, including AP, AR, and payroll functions.
• Familiarity with percent complete construction draws, waivers, and preliminary notice filing.
• Knowledge of payroll processing and tax regulations.
• Proficiency in various software (e.g., QuickBooks Online, Textura, ProCore, Slack, OneDrive, MS Office Suite).
• Strong attention to detail and accuracy in data entry and financial reconciliation.
• Excellent organizational and time management skills.
• Effective communication skills, both verbal and written.

Benefits

• Competitive salary based on experience and qualifications.
• Comprehensive benefits package including health insurance and paid time off.
• Opportunities for career growth and advancement within a dynamic company.
• Supportive work environment with a collaborative team and management.

We appreciate all applicants, but only those selected for an interview will be contacted.

Equal Opportunity Employer

We are committed to diversity and inclusion and encourage applications from all qualified individuals.