Interview Scheduler

Job Title : Interview Scheduler

Job Description

Our organization needs a reliable Interview Scheduler to be responsible for our company’s coordination of internal and external candidate interviews.

We are looking for an experienced professional who understands our business scheduling needs. The individual will partner with recruiters and managers to ensure requests are processed timely.

Schedules can be processed for multiple locations and time zones within the . We are seeking an individual who can work in a fast-paced, multitasking environment.

Effective communication and computer literacy are key skills.

RESPONSIBILITIES AND ACCOUNTABILITIES

1. Deliver exceptional customer service to candidates, employees, managers, and recruiters with coordination and interview scheduling requests

2. Responsible for adhering to appropriate HR Operations Service Level Agreements and Key Performance Indicators

3. Manage complex interview arrangements (. time zones, multiple panel interviewers, process documentation,

4. Schedules and confirms appointments for internal and external candidates

5. Ability to work efficiently with minimal supervision

6. Support HRSC with service calls inquiries or tickets as needed during peak periods

7. Sending out reminders of scheduled meetings, partner with recruiters and managers to address schedule changes or modifications to structure of interviews

8. Provide guidance to candidates for example facility, and travel

9. Maintains detailed and current knowledge of the company's Interview Scheduling procedures, and documentation

10. Manage large volumes of interview scheduling requests

11. Provide our candidates, recruiters and interviewers with solutions and answers that are clear, sustainable and trend-setting

12. Proactively identify areas of improvement that can positively impact the candidate, recruiter, and hiring manager experience

13. Manage all resolutions and actions in line with policies and agreed processes

Hard Skills

• 1-2 years in Administration role
• Outlook scheduling experience
• Bilingual

Soft Skills

• Organization Skills
• Time Management
• Customer Service Skills

Job Type

This is a contract position with a duration of 12 Month(s).

Work Site

This is a hybrid position requiring some days on-site in Boca Raton, Florida and some days remote.

Work Environment

This role will be on-site full-time until fully trained. After training is completed, the schedule will alternate weekly with 3 days onsite one week and 2 days onsite the following week.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.

We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the ., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through :

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.