Admin Services Coordinator - Gastroenterology / Hepatology

Administrative Services Coordinator

The Department of Internal Medicine is seeking an Administrative Services Coordinator to provide administrative services through the coordination and support of activities for the Division of Gastroenterology and Hepatology. This position will contribute to the success of the division through management of faculty activities and daily operations.

Key Areas of Responsibility

Operational Support and Management :

• Support the daily operations of the Division of Gastroenterology and Hepatology including coordination of specialized and routine events and activities
• Provide administrative support to assigned faculty members, including managing and organizing schedules, assisting with travel arrangements, developing, and distributing correspondences, assisting with grant applications (as needed) and prioritizing events / meetings.
• Monitor required faculty compliances and required attendance and provide basic guidance and advice.
• Assist in the onboarding of new faculty members, including scheduling new faculty for appropriate training and orientation sessions. Work with Division Specialist & Administrator to identify office space and any other needs during onboarding.
• Assist in the preparation of required periodic and / or special reports.
• Assist with phone and fax coverage for the division when necessary.
• Assist with travel arrangements and meetings / conferences for faculty and staff.
• Support the daily operations of the department faculty and staff.
• Other duties as assigned

Human Resources (HR) :

Financial Responsibility :

Strategic Planning :

Information Management :

Communications Management :

Required Qualifications :

Desired Qualifications :

Position and Application Details :

In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission :

Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential / education verification. Up to 5 professional references will be requested at a later step in the recruitment process.

For additional questions, please contact ashley-rayer@uiowa.edu.