ADMINISTRATIVE ASSISTANT

Description

Summary

This is a full-time Administrative Assistant position that reports to the Bishop and works closely with the Executive Assistant to the Bishop.

This Administrative Assistant provides administrative support to the Canon to the Ordinary and the Canon for Lifelong Formation and general administrative support for the Diocesan Center.

The ideal candidate for this position is an excellent written and oral communicator who maintains a non-anxious, friendly and professional presence.

They are adept at time management, pay attention to detail, and are an eager problem-solver. The ideal candidate collaborates easily with others and values contributing to a common goal.

Essential Duties and Responsibilities

• Provide administrative support to the Canons including scheduling, records, and communication, and other administrative support tasks as assigned
• Provide planning, logistical, and administrative support for diocesan events related to the work of the Canons, including retreats and conferences
• Assist the Executive Assistant to the Bishop with formatting liturgies for episcopal visitations and other occasions
• In coordination with the Executive Assistant to the Bishop, maintain a variety of diocesan records, especially digital records and databases
• Assist in diocesan communication strategies and record-keeping related to Safe Church, Safe Communities trainings, background checks, and collaborate with congregational administrators to ensure compliance and accurate documentation
• In coordination with the Executive Assistant to the Bishop, supervise the maintenance of the Diocesan Center, including greeting visitors, coordinating with diocesan staff, liaising

with cleaning and maintenance vendors, ordering supplies, managing physical mail.

Other related duties as assigne

Required Qualifications

• Bachelor degree required
• At least three years of administrative experience
• Excellent written and oral communication skills
• Self-aware, emotionally mature and willing to participate in team building
• Strong computer experience, including experience with Microsoft Office applications, document creation, editing and management, spreadsheet creation and management, and communications applications
• Significant experience with text document formatting
• Strong typing and copy editing skills
• Experience organizing events
• Able to identify and anticipate organizational needs and assist in problem-solving
• Familiar with, or willing to learn, the theology and polity of the Episcopal Church
• Experience with database and records management
• Capacity to work effectively with small teams
• Capacity to effectively manage time and projects independently
• Ability for occasional physical tasks related to materials and office management, to climb stairs and use a dolly, and to regularly lift up to 30 pounds
• Ability to work at a desk and on a computer for significant parts of the workday
• Able to work under artificial light
• Up-to-date COVID vaccinations

Preferred Qualifications

• Fluency in written and spoken Spanish
• Experience organizing retreats and conferences
• Knowledge of / experience with liturgies of the Episcopal Church
• Experience with grant writing and management

Salary and Benefits

• 40,000-50,000 / year, depending on experience
• Medical, dental, and vision insurance
• 9% employer pension contribution
• Flexible paid time off
• Life insurance

Listing Type

Jobs On-Site

Categories

Clerical / Administrative Nonprofit Office

Position Type

Full Time

Experience Level

Mid Level

Employer Type

Direct Employer

Salary Min

40000.00

Salary Max

50000.00

Salary Type